Job Details:
Job Title: Accounts Payable (AP) Invoice Executive
Location: Indore HO
Position type: Full-time / Permanent
Experience: Minimum 2 years of experience in Accounts Payable (Invoice Processing).
Salary: 18,000/- to 22,000/-
About Asiatic Traders:
Asiatic Traders is an Indore-headquartered engineering company founded in 1956, with a 68-year legacy across Industrial Distribution, Manufacturing, Industrial Automation, and Projects & Infrastructure. With over 100 professionals and branches across India, we serve leading industrial customers in sectors such as pharmaceuticals, food & beverage, automotive, chemicals, heavy engineering, dairy, plastics, and infrastructure. Our Industrial Distribution division represents leading brands in pumps, motors, gearboxes, compressors, drives, and industrial automation solutions, serving OEMs, EPCs, and end-user industries across Central India.
What We Offer:
A 68-year-old engineering brand with deep market credibility across Central and Western India. Access to a multi-brand drives portfolio (Danfoss, Siemens, Rockwell, CG, Bonfiglioli) — no single-OEM dependency. In-house panel manufacturing and system integration capability backed by a 100+ member team, branches in Indore, Bhopal, Rajkot, Silvassa, and Mumbai, and an annual revenue exceeding ₹110 Cr, the company serves MNCs, government bodies, and major industrial houses across pharmaceuticals, food & beverage, automobile, chemical, heavy engineering, dairy, plastics, and beneficiation sectors. Regular OEM training and certifications from partner brands. Exposure to large-scale government and MNC projects through our established procurement and project execution channels. Performance-linked incentive structure with clear growth path into division leadership or key account management roles.
Position Summary:
The Accounts Payable Invoice Executive will be responsible for timely and accurate processing of vendor invoices, ensuring compliance with company policies, validating supporting documents, coordinating with internal departments and vendors, and maintaining accurate AP records.
Key Responsibilities:
· Receive, review, and process vendor invoices accurately in the ERP/accounting system.
· Verify invoice details against Purchase Orders (PO), Goods Receipt Notes (GRN), contracts, and supporting documents.
· Perform 2-way/3-way invoice matching.
· Identify discrepancies and coordinate with procurement, warehouse, or vendors for resolution.
· Ensure invoices are entered within defined turnaround time.
· Maintain vendor master data and verify GST/VAT and statutory details where applicable.
· Prepare invoices for approval workflow.
· Follow up with approvers to ensure timely processing.
· Reconcile vendor statements and resolve outstanding items.
· Support month-end closing activities related to Accounts Payable.
· Maintain proper documentation and audit-ready records.
· Ensure compliance with company policies, internal controls, and accounting standards.
· Respond to vendor queries regarding invoice status and payments.
· Generate AP reports and MIS as required.
Required Skills:
· Good understanding of Accounts Payable processes.
· Strong knowledge of invoice verification and invoice entry.
· Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, Tally, NetSuite, or similar.
· Good knowledge of Microsoft Excel (VLOOKUP/XLOOKUP, Pivot Tables, basic formulas).
· Attention to detail and high level of accuracy.
· Strong communication and coordination skills.
· Ability to handle multiple invoices and meet deadlines.
Educational Qualification:
· Bachelor's degree in Commerce (B.Com), Finance, Accounting, or equivalent.
· Additional certification in Accounting or Finance is an advantage.
Learn more about us: Asiatic Traders Official Website - https://www.asiatictraders.in/
Pay: ₹18,000.00 - ₹22,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Work Location: In person
