JOB DESCRIPTION – HR EXECUTIVE
Position: HR Executive
Department: Human Resources / Administration
Industry: Education / Academy
Employment Type: Full-Time
Location: MALAPPURAM
Experience: 3–5 years preferred
Job Summary
We are looking for a responsible and people-oriented HR Executive to manage the day-to-day HR activities of our academy. The HR Executive will be responsible for recruitment, employee records, attendance, onboarding, staff coordination, employee relations, and HR administration.
The ideal candidate should have excellent communication and organizational skills and be comfortable working with teaching staff, administrative staff, trainers, and other academy employees.
Key Responsibilities
- Manage the complete recruitment process for teaching, training, administrative, and support staff.
- Source candidates, screen CVs, schedule interviews, and coordinate the selection process.
- Conduct or assist with employee onboarding and induction programs.
- Maintain accurate and updated employee records and HR documentation.
- Monitor staff attendance, leave, working hours, and punctuality.
- Coordinate with management regarding employee performance and staffing requirements.
- Handle employee queries, concerns, and day-to-day HR-related issues.
- Assist in preparing salary and payroll-related information.
- Maintain confidentiality of employee and academy information.
- Prepare HR reports related to attendance, recruitment, leave, staff strength, and employee performance.
- Coordinate staff meetings, training programs, workshops, and employee engagement activities.
- Assist in implementing academy policies, rules, and HR procedures.
- Ensure proper documentation of employee joining, transfers, promotions, warnings, and exit formalities.
- Support performance appraisal and employee evaluation processes.
- Maintain proper records of staff qualifications, certificates, and other required documents.
- Coordinate with different departments to ensure smooth staff operations.
- Handle employee grievances professionally and escalate serious matters to management when required.
- Ensure compliance with applicable employment rules and academy policies.
- Perform other HR and administrative duties assigned by management.
Required Qualifications & Skills
- Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
- 3–5 years of experience in HR; experience in an academy, school, college, training institute, or educational organization is an advantage.
- Good knowledge of recruitment and employee management.
- Excellent communication and interpersonal skills.
- Good knowledge of MS Office, especially Excel and Word.
- Strong organizational and time-management skills.
- Ability to maintain confidentiality and handle sensitive employee information.
- Good problem-solving and decision-making abilities.
- Ability to coordinate effectively with teachers, trainers, management, and support staff.
Key Competencies
- Recruitment & Talent Acquisition
- Employee Relations
- Attendance & Leave Management
- Employee Documentation
- Payroll Coordination
- Staff Coordination
- Performance Management
- HR Administration
- Communication Skills
- Conflict Resolution
- Teamwork & Leadership
Working Conditions
The HR Executive will work closely with the Academy Management, Faculty/Trainers, Administrative Team, and Support Staff to ensure effective HR operations and a positive working environment.
Salary: ₹15000-18000 per month
Joining: Immediate joining preferred
Working Hours: 9:30AM- 6 PM
Contact: 8592949410
Pay: ₹15,000.00 - ₹18,000.00 per month
Work Location: In person
