Job Description – Tender Executive
Location: Dashrath, Vadodara, Gujarat
Department: Projects
Employment Type: Full-time
Experience Required: Minimum 3 years
Age Limit: Up to 35 years
Gender: Male/Female
Role summary
We are looking for a detail-oriented Tender Executive to manage tender documentation, tender participation, billing support and related back-office activities. The candidate should be able to coordinate with internal departments, maintain accurate records and ensure timely submission of tenders.
Key responsibilities
Identify and review relevant tender opportunities.
Study tender notices, eligibility conditions, technical specifications and submission requirements.
Prepare complete tender documents according to prescribed formats.
Compile technical, commercial and statutory documents required for tender submission. Coordinate with the Projects, Accounts and Management teams to obtain quotations, approvals and supporting documents.
Assist in preparing price bids, BOQs, comparative statements and commercial offers.
Submit tenders within the stipulated deadline and maintain submission records.
Track tender status, clarifications, corrigenda, opening dates and final results.
Maintain records of EMDs, tender fees, security deposits and other tender-related documents.
Support project billing by preparing and checking invoices, measurement details and supporting documents.
Follow up with clients and departments regarding submitted bills, pending documentation and payment status.
Handle routine back-office work and maintain organised physical and digital records. Prepare and submit monthly expense reports.
Maintain confidentiality and accuracy of all commercial and tender-related information.
Educational qualification
Graduate in any discipline.
Candidates with a Commerce background will be preferred.
Good working knowledge of MS Office, particularly MS Excel and MS Word.
Required skills
Tender preparation and submission
Tender documentation
Billing and invoice coordination
BOQ and commercial documentation
Record management and reporting
Good numerical and analytical ability
Strong written and verbal communication
Accuracy, time management and attention to detail
Ability to coordinate with multiple departments
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
