Position Overview
We are looking for a proactive, organized, and detail-oriented Executive Assistant to the CEO to support the CEO in task management, follow-ups, meetings, documentation, cross-functional coordination, and execution monitoring. The role will ensure that CEO-assigned tasks are clearly communicated, tracked, followed up, and closed within agreed timelines. The Executive Assistant will also monitor SOP compliance, identify execution gaps, and escalate delays or unresolved matters to the CEO. The role requires strong coordination, communication, documentation, follow-up, analytical, and problem-solving skills, along with the ability to handle confidential information.
KEY RESPONSIBILITIES
1. CEO Support & Task Management
Maintain a centralized tracker of all CEO-assigned tasks, deadlines, owners, and status. Communicate assignments and expected timelines to concerned employees and department heads. Follow up on pending tasks and ensure timely closure. Provide the CEO with regular updates on completed, pending, overdue, and blocked tasks. Escalate delays, recurring issues, and unresolved matters to the CEO. Prepare summaries, presentations, reports, and documents required by the CEO. Maintain confidentiality of management and business information.
2. SOP & Process Compliance
Monitor implementation of approved company SOPs and processes. Identify and document deviations, missed steps, and recurring process gaps. Follow up with concerned employees/departments on corrective actions. Track corrective actions until closure. Escalate significant or repeated SOP deviations to the CEO. Support implementation of approved process improvements and SOP revisions.
3. Meetings & Management Reviews
Schedule and coordinate meetings on behalf of the CEO. Prepare agendas, supporting documents, and required information. Record key decisions and action points. Circulate action items with responsible person and deadline. Track meeting action items until closure. Maintain an updated management action tracker.
4. Cross-Functional Coordination
Coordinate with Sales, Finance, Admin, Technical/Projects, Digital & Innovation, and other departments on CEO-assigned matters. Track interdepartmental dependencies and ensure timely follow-up. Coordinate information and updates between the CEO and concerned teams. Support execution of cross-functional projects and management initiatives. Follow up with teams without replacing the authority or accountability of department heads.
5. Reporting & Documentation
Prepare daily/weekly/monthly reports as required by the CEO. Maintain task, action, SOP compliance, and management review trackers. Ensure management decisions and important instructions are properly documented. Maintain organized and updated management documents. Ensure accurate and timely availability of information required by the CEO.
Qualification
- Bachelor's degree in Business Administration, Management, Engineering, or a related field.
- 2-5 years of experience in Executive Assistance, Management Coordination, Operations, Project Coordination, or a similar role.
- Strong task management and follow-up skills.
- Excellent written and verbal communication.
- Strong Excel/Google Sheets, PowerPoint, Microsoft Office, and documentation skills.
- Ability to manage multiple priorities and deadlines.
- Strong attention to detail and ability to identify gaps.
- Good understanding of SOPs, workflows, and process compliance.
- Strong coordination and interpersonal skills.
- Ability to communicate effectively with senior management and department heads.
- Strong analytical and problem-solving ability.
- Ability to maintain confidentiality.
- Proactive approach with strong ownership and accountability.
Pay: From ₹400,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Provident Fund
Experience:
- Similar: 1 year (Required)
Work Location: In person
