Job Title: Receptionist cum Office Assistant
Department: Administration
Location: Chinnavedampatti, Coimbatore, Tamil Nadu
Reporting To: Admin Manager / HR Manager
Job Summary
The Receptionist cum Office Assistant is responsible for managing front office operations, attending visitors and calls, handling administrative tasks, maintaining office records, and supporting day-to-day office activities to ensure smooth business operations.
Key Responsibilities Reception Duties
- Greet and assist visitors, clients, and vendors professionally.
- Manage incoming and outgoing telephone calls.
- Maintain visitor records and issue visitor passes.
- Receive, sort, and distribute couriers, letters, and documents.
- Handle inquiries and direct them to the appropriate departments.
Administrative & Office Support
- Maintain office files, records, and documents.
- Assist in preparing reports, letters, and other office correspondence.
- Manage office supplies inventory and coordinate purchases.
- Support meeting arrangements, including conference room bookings and refreshments.
- Coordinate travel bookings, accommodation, and transportation when required.
- Handle photocopying, scanning, printing, and filing activities.
Coordination Activities
- Coordinate with internal departments for administrative requirements.
- Follow up with vendors and service providers for office maintenance.
- Assist HR and Accounts departments with routine administrative tasks.
- Maintain employee attendance records and other office registers as assigned.
Required Qualifications
- Any Bachelor's Degree or Diploma.
- 1–3 years of experience in Reception, Administration, or Office Assistance.
- Freshers with good communication skills may also apply.
Required Skills
- Good verbal and written communication skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Professional appearance and customer service attitude.
- Basic knowledge of office administration and documentation.
Preferred Skills
- Knowledge of ERP or office management software.
- Ability to coordinate with multiple departments.
- Good telephone etiquette and interpersonal skills.
Working Conditions
- Full-time position.
- Office-based role.
- Working hours as per company policy.
Salary: As per company standards and experience.
Job Type: Full-time
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
