Position: Accounts Executive
Department: Accounts & Finance
Location: KPHB Colony, Hyderabad
Reporting To: Accounts Manager / Finance Manager
Experience: 1–3 Years
Employment Type: Full-Time
1. Job Purpose
The Accounts Executive will be responsible for handling day-to-day accounting activities, maintaining accurate financial records, supporting reconciliations, processing accounting transactions, and assisting the Accounts & Finance team in monthly closing and statutory compliance activities.
The candidate should have a good understanding of accounting principles, strong attention to detail, and practical knowledge of Tally/ERP and MS Excel.
2. Key Responsibilities
A. Day-to-Day Accounting
- Record and maintain day-to-day accounting transactions.
- Prepare and post journal, payment, receipt, purchase, and sales entries.
- Maintain General Ledger (GL) and ensure transactions are properly classified.
- Verify accounting documents, invoices, bills, vouchers, and supporting documents.
- Ensure proper documentation and filing of accounting records.
- Assist in maintaining accurate books of accounts.
B. Accounts Payable
- Verify vendor invoices against purchase orders and supporting documents.
- Process vendor bills and payment entries.
- Maintain vendor ledgers and outstanding statements.
- Prepare Accounts Payable ageing reports.
- Reconcile vendor balances and resolve discrepancies.
- Coordinate with internal departments and vendors regarding pending invoices and payments.
C. Accounts Receivable
- Record customer receipts and related accounting transactions.
- Maintain customer ledgers and outstanding balances.
- Prepare Accounts Receivable ageing reports.
- Follow up with concerned teams regarding overdue receivables.
- Reconcile customer accounts and resolve discrepancies.
- Assist in preparing collection and outstanding MIS reports.
D. Bank Reconciliation
- Prepare Bank Reconciliation Statements (BRS) on a regular basis.
- Verify bank transactions with accounting records.
- Identify unreconciled transactions and coordinate for timely clearance.
- Record bank charges, interest, and other bank-related transactions.
- Maintain proper records of bank reconciliation statements.
E. Cash & Petty Cash
- Maintain cash and petty cash records.
- Record petty cash expenses and verify supporting bills.
- Perform regular cash reconciliation.
- Ensure proper authorization and documentation for cash payments.
- Prepare cash-related reports as required.
F. GST & Statutory Compliance Support
- Assist in maintaining records and data required for GST compliance.
- Verify purchase and sales invoices for GST-related information.
- Assist in reconciliation of purchase data with GST records.
- Support the Accounts Manager/Finance Manager in GST return preparation and related activities.
- Assist in TDS-related accounting and documentation.
- Maintain records related to statutory payments and filings.
G. Month-End Closing
- Assist in monthly and annual closing activities.
- Prepare ledger schedules and supporting documents.
- Assist in provisions, accruals, prepaid expenses, and other month-end entries.
- Review outstanding balances and identify unusual or pending entries.
- Support preparation of Trial Balance and other financial schedules.
H. MIS & Reporting
- Prepare daily, weekly, and monthly Accounts MIS as required.
- Prepare reports relating to:
- Receivables
- Payables
- Bank balances
- Cash balances
- Expenses
- Vendor payments
- Customer collections
- Outstanding balances
- Provide accounting data and reports to management as required.
- Assist in preparing branch-wise/department-wise financial reports.
3. Reconciliation Responsibilities
The candidate will be responsible for assisting in:
- Bank reconciliation
- Customer ledger reconciliation
- Vendor ledger reconciliation
- Inter-branch reconciliation
- GST reconciliation
- Advances reconciliation
- Employee advance reconciliation
- Other balance sheet account reconciliations
4. Software & Technical Skills
Mandatory
- Good working knowledge of MS Excel.
- Knowledge of Tally Prime / Tally ERP or any accounting ERP.
- Basic knowledge of accounting software and ERP systems.
Excel Skills
Candidates should be comfortable with:
- VLOOKUP / XLOOKUP
- SUMIF / SUMIFS
- COUNTIF / COUNTIFS
- IF / IFERROR
- Pivot Tables
- Sorting & Filtering
- Conditional Formatting
- Basic Excel reporting
Knowledge of Power Query, advanced Excel, SAP, or other ERP systems will be an added advantage.
5. Accounting Knowledge
The candidate should have a basic to good understanding of:
- Journal Entries
- Ledger
- Trial Balance
- Profit & Loss Account
- Balance Sheet
- Accounts Payable
- Accounts Receivable
- Bank Reconciliation
- Cash & Bank Transactions
- Debtors & Creditors
- Accruals & Prepaid Expenses
- Fixed Assets
- GST
- TDS
- Basic financial accounting principles
6. Educational Qualification
- B.Com / M.Com / BBA (Finance) / MBA Finance or equivalent qualification.
- Candidates with additional accounting certifications will be preferred.
7. Experience
- 1–3 years of relevant experience in Accounts & Finance.
- Experience in Tally/ERP, bank reconciliation, vendor/customer reconciliation, and Excel-based reporting is preferred.
- Freshers with strong practical accounting knowledge may also be considered depending on the requirement.
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
