Job Description :
1. Managing and supervising the accounts payable department and staff in the organization
2. Developing, implementing and maintaining systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines
3. Ensuring timely payments of vendor invoices and expense vouchers, maintaining accurate records and control reports
4. Managing monthly closing of financial records and posting of month-end information, ensuring accuracy of financial statements
5. Providing accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs
6. Selecting and hiring accounts payable staff, and training them to ensure efficient operation of the accounts payable function
7. Reviewing and reconciling supplier statements, resolving any discrepancies in a timely manner
8. Train, guide, and evaluate accounts payable staff
9. Managing and Improving account payable system and processes to enhance efficiency
10. Implementing and maintaining strong internal controls to prevent from financial risk
Preferred Technical and Professional Expertise
1. Finance and Accounting knowledge and experience
2. P2P knowledge and experience – 10 to 15 years
3. SAP, Basware & Concur workflow knowledge and experience
Preferred Soft skills and Professional Expertise
1. Good time management with ability to prioritise effectively.
2. Experience in preparing level 5 documentation (DTP’s)
3. People leadership experience 10 years
4. Good communication skills
5. Confident Microsoft Office skills
6. Analytical skills (Data Analytics, EPM usage)
7. Foster and apply Teamwork
8. Problem solving and visualisation of problems and solutions
9. Project management skills : Drive projects, process standardization, Automation etc.
10. Ability to adapt and manage change effectively
11. Ability to communicate, organise and work under own initiative
Role and Responsibilities : -
1. Manage the team including Hiring, Training and Performance Evaluation
2. Ensure Daily inflows are allocated among team members and actioned
3. Ensure aged, rejected and other pending invoices are reviewed and actioned on timely manner
4. Review the AP reconciliation like GRIR, GL 400900, Inter-company, Vendor etc., and ensure the accuracy
5. Monitor query emails and ensure timely response to it
6. Review duplicate check data and status on daily basis
7. Monitor and drive team to accomplish the payment activities in time
8. Perform proposal review and ensure the accuracy
9. Review On-time payment report and drive to improve the OTP rate
10. Monitor and assist to leverage SMARTpdf and Basware on-boarding rate
11. Review internal control reports to meet local audit (Workiva) requirement
12. Monitor open items in bank clearing GL account and drive team to ensure timely clearance of AP related transaction
13. Review direct debit items and drive team to clear efficiently
14. Review and drive to clear blocked items
15. Monitor and drive team to clear and/or recover the debit balance from vendor
16. Perform Basware review as and when required
17. Ensure vendor portal invoices are downloaded and processed on monthly basis
18. Review VMD queries to ensure accuracy
19. Drive Basware reviewers and approvers to complete the pending task
20. Strive team to complete the volume during month-end to reduce accrual liability
21. Review weekly and Monthly reports, PPT etc., and drive team to achieve the target towards set SLAs and KPIs
22. Assist team on queries and ensure to have back-up for all activities
23. Manage team members attendance |leaves |timeliness |Break etc.,
24. Manage meetings with internal and external parties
25. Follow-up with bank signatories to approve the payments
26. Review team’s productivity and accuracy and drive to improve the same
27. Monitor and ensure month-end activities are completed and status shared
28. Drive and review the UAT and Audit requirement details
29. Drive KPIs & SLA’s
30. Exposure to process & system migration
