Executive Assistant
Company: Aaditya Equipment
Location: Raipur, Chhattisgarh
Department: Management / Administration
Reporting To: Managing Partner / Director
Employment Type: Full-Time
About the Role
We are looking for a proactive, organised, and responsible Executive Assistant to support the management team in managing day-to-day activities, coordination, follow-ups, documentation, meetings, and administrative tasks.
The ideal candidate should be good at communication, comfortable with Excel and Google Workspace/MS Office, highly organised, and capable of following up independently until tasks are completed.
Key Responsibilities1. Management Support
- Manage the daily schedule, meetings, appointments, and priorities of the Managing Partner/Director.
- Prepare daily task lists and follow up on pending activities.
- Coordinate with internal teams and external parties on behalf of management.
- Ensure important tasks and deadlines are tracked and completed on time.
- Handle confidential business information responsibly.
2. Communication & Coordination
- Coordinate with sales, purchase, production, accounts, dispatch, HR, and other departments.
- Follow up with clients, vendors, dealers, consultants, and other business contacts as required.
- Draft professional emails, WhatsApp messages, letters, and other business communication.
- Maintain proper records of important conversations and commitments.
3. MIS & Reporting
- Prepare and maintain daily/weekly/monthly MIS reports.
- Track sales, pending payments, orders, dispatches, enquiries, and other management-related information.
- Maintain Excel/Google Sheets trackers.
- Collect information from different departments and consolidate it for management review.
- Highlight delays, pending tasks, and important issues to management.
4. Documentation & Office Administration
- Maintain important documents, files, agreements, reports, and records.
- Organise digital files and folders systematically.
- Prepare meeting notes and maintain action points.
- Assist in preparing presentations, reports, quotations, and business documents.
- Ensure documents are properly updated and easily accessible.
5. Follow-Ups & Task Management
- Maintain a Pending / Follow-Up Tracker for management.
- Follow up with concerned employees or departments until closure.
- Remind management about important meetings, deadlines, payments, renewals, and commitments.
- Ensure that no important task gets missed.
6. Travel & Meeting Coordination
- Assist with travel planning, hotel bookings, transportation, and itineraries when required.
- Coordinate meetings with clients, vendors, and business associates.
- Prepare necessary documents and information before important meetings.
Required Skills
- Excellent verbal and written communication skills.
- Strong follow-up and coordination abilities.
- Good knowledge of MS Excel / Google Sheets, Word, PowerPoint, Gmail and Google Workspace.
- Good organisational and time-management skills.
- Ability to multitask and prioritise work.
- Professional email and WhatsApp communication skills.
- Strong attention to detail.
- Ability to maintain confidentiality.
- Good problem-solving and decision-making ability.
- Should be comfortable working with senior management.
Desired Personality Traits
We are looking for someone who is:
- Proactive rather than reactive
- Responsible and dependable
- Well organised
- Polite and professional
- Confident in communication
- Quick to learn
- Good at follow-ups
- Able to work independently
- Comfortable handling multiple priorities
- Solution-oriented
Qualification & Experience
Qualification: Graduate in any discipline.
Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, Admin Executive, or similar role.
Candidates with experience in manufacturing, construction, trading, or SME businesses will be preferred.
Performance Expectations
The person in this role will be expected to:
- Keep management's schedule and priorities organised.
- Ensure timely follow-up on important tasks.
- Maintain accurate MIS and trackers.
- Improve coordination between departments.
- Reduce delays caused by lack of communication or follow-up.
- Maintain professional documentation and records.
- Act as a reliable link between management and the team.
Working Hours
Full-Time | Monday to Saturday
Salary
₹20,000 – 40,000 per month, depending on experience, skills, and suitability for the role.
Key Performance Indicators (KPIs)
- Timely completion of assigned management tasks
- Follow-up and closure percentage
- Accuracy of MIS and reports
- Timely coordination between departments
- Quality of documentation
- Meeting and schedule management
- Responsiveness and communication
- Ability to independently manage routine responsibilities
Pay: ₹200,000.00 - ₹500,000.00 per year
Work Location: In person
