Job Title: Admin Executive – Facilities
Experience: 2–6 Years
Location: [Hyderabad]
Employment Type: [Full-time]
Job Summary
We are seeking a proactive and detail-oriented Admin Executive – Facilities with 2–6 years of experience to oversee day-to-day administration and facility management activities. The ideal candidate will ensure smooth office operations by coordinating with internal teams, vendors, and service providers while maintaining a safe, clean, and efficient workplace.
Key Roles & Responsibilities
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Manage daily administrative and facility operations to ensure uninterrupted business activities.
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Coordinate housekeeping, pantry, security, and maintenance services to maintain office standards.
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Handle vendor management, including onboarding, negotiations, service coordination, and performance monitoring.
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Process and track facility-related invoices, purchase requests, and vendor payments in coordination with the Finance team.
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Maintain office assets, inventory, stationery, consumables, and housekeeping supplies.
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Coordinate preventive and breakdown maintenance of office equipment, electrical systems, HVAC, DG sets, UPS, and other facility infrastructure.
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Ensure office cleanliness, hygiene, and adherence to workplace safety standards.
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Support employee seating arrangements, workstation setup, office moves, and meeting room management.
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Coordinate travel bookings, accommodation, courier services, and transportation as required.
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Manage Annual Maintenance Contracts (AMCs), service schedules, and vendor documentation.
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Ensure compliance with company policies, statutory requirements, and facility-related audits.
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Maintain facility records, asset registers, vendor contracts, and administrative documentation.
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Coordinate emergency repairs and resolve facility-related issues promptly.
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Assist in organizing employee engagement activities, office events, and administrative support for visitors.
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Prepare MIS reports, expense tracking, and monthly administration reports.
Required Skills
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Strong knowledge of office administration and facility management.
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Experience in vendor management and service coordination.
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Good communication, negotiation, and interpersonal skills.
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Strong organizational and multitasking abilities.
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Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
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Ability to work independently and handle multiple priorities.
Preferred Qualifications
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Bachelor's degree in any discipline.
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2–6 years of relevant experience in Administration and Facilities.
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Experience in corporate office or IT/ITES environment will be an added advantage.
