JOB DESCRIPTION – PURCHASE MANAGER
Company
Gram Envo Solutions Pvt. Ltd.
Designation
Purchase Manager
Department
Procurement / Supply Chain
Reporting To
Managing Director / General Manager – Operations
Job Location
Head Office with travel to project sites and vendor locations as required.
Position Summary
The Purchase Manager is responsible for the end-to-end procurement of materials, equipment, machinery, consumables, subcontract services, and project-related items required for the successful execution of STP, ETP, WTP, MEP, industrial, and environmental projects. The role ensures timely procurement, cost optimization, quality compliance, and effective vendor management while supporting uninterrupted project execution.
Key ResponsibilitiesProject Procurement
- Procure materials required for ongoing and upcoming project sites.
- Coordinate with the Projects, Design, Stores, and Site teams to understand procurement requirements.
- Ensure materials reach project sites within committed timelines.
- Monitor procurement schedules to avoid project delays.
Material Procurement
Responsible for sourcing and purchasing:
- Pumps
- Blowers
- Motors
- Valves
- Pipes & Pipe Fittings
- Electrical Panels
- Electrical Cables
- Instrumentation
- Structural Steel
- Fabrication Materials
- Chemicals
- Fasteners
- Safety PPE
- Hardware & Tools
- Office & IT Requirements
- General Consumables
Vendor Development
- Identify and onboard new vendors across India.
- Maintain an approved vendor database.
- Conduct vendor evaluations based on quality, delivery, pricing, and service.
- Develop strategic supplier relationships for long-term business.
Cost Optimization
- Obtain quotations from multiple suppliers.
- Prepare Comparative Statements (CS).
- Negotiate pricing, payment terms, warranties, transportation, and delivery schedules.
- Achieve annual procurement cost-saving targets.
Purchase Order Management
- Prepare and issue Purchase Orders (POs).
- Ensure PO accuracy and obtain necessary approvals.
- Follow up with vendors until successful delivery.
Logistics Coordination
- Coordinate transportation and dispatch.
- Monitor shipment status.
- Resolve delivery delays.
- Ensure safe delivery to project sites.
Stores Coordination
- Work closely with Stores to monitor inventory levels.
- Prevent stock shortages and excess inventory.
- Monitor reorder levels for critical materials.
Documentation & Compliance
Maintain records of:
- Purchase Requisitions
- RFQs
- Quotations
- Comparative Statements
- Purchase Orders
- Vendor Agreements
- Delivery Challans
- Tax Invoices
- Warranty Certificates
- Material Test Certificates (where applicable)
Ensure procurement complies with company policies and applicable GST regulations.
Interdepartmental Coordination
Coordinate with:
- Projects Department
- Design Department
- Site Engineers
- Accounts Department
- HR & Administration
- Stores Team
- Logistics Team
- Approved Vendors
Roles & Responsibilities
- Plan monthly procurement activities.
- Monitor project material requirements.
- Ensure uninterrupted supply to project sites.
- Develop new suppliers.
- Conduct commercial negotiations.
- Prepare procurement MIS reports.
- Track vendor performance.
- Reduce procurement costs without compromising quality.
- Maintain procurement documentation.
- Resolve procurement-related issues promptly.
- Support tender and estimation teams with vendor quotations.
- Ensure compliance with company procurement procedures.
Required Qualification
- Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Civil Engineering, Commerce, Business Administration, or Supply Chain Management.
- MBA in Supply Chain or Operations is an added advantage.
Experience
- Minimum: 8 years in Procurement/Purchase.
- Preferred: 10–15 years in EPC, Water Treatment, Environmental Projects, MEP, Industrial Projects, or Manufacturing.
Technical Skills
- Procurement Planning
- Vendor Development
- Cost Negotiation
- Rate Analysis
- Contract Management
- Supply Chain Coordination
- Inventory Planning
- Microsoft Excel (Advanced)
- ERP/Tally Procurement Modules
- GST Documentation
- MS Office
Behavioural Competencies
- Strong negotiation skills
- Leadership and team management
- Excellent communication
- Commercial awareness
- Analytical thinking
- Problem-solving ability
- Time management
- Decision-making
- High integrity and confidentiality
Key Performance Indicators (KPIs)KPITargetOn-time Material Delivery≥95%Purchase Cost Savings5–10% annuallyVendor Development5–10 new qualified vendors/yearPurchase Order Turnaround TimeWithin 24–48 hours of approvalEmergency Purchases<5% of total purchasesVendor On-time Delivery≥95%Purchase Documentation Accuracy100%Inventory Stock-out IncidentsZero for critical itemsBudget ComplianceWithin approved procurement budgetAuthority
The Purchase Manager is authorized to:
- Obtain quotations from suppliers.
- Negotiate commercial terms.
- Recommend vendor selection.
- Issue Purchase Orders as per the company's approval matrix.
- Coordinate directly with vendors and project teams.
- Recommend alternate suppliers in case of supply risks.
Why This Role Matters at Gram Envo Solutions Pvt. Ltd.
The Purchase Manager plays a critical role in ensuring that all project materials are available at the right time, right quality, and right cost. Effective procurement directly impacts project timelines, customer satisfaction, profitability, and the overall success of Gram Envo Solutions' environmental and industrial projects. This position is expected to work closely with the Project, Design, Stores, Accounts, and Management teams to support seamless execution across all company sites.
Pay: From ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
