Here's a professional Job Description for an Operations Executive role covering purchase management, vendor coordination, transport nomination, client follow-up, and document verification:
Job Title: Operations Executive
Job Summary:
We are seeking a detail-oriented and proactive Operations Executive to manage day-to-day operational activities related to procurement, vendor coordination, logistics, order tracking, and documentation. The role requires strong organizational skills, effective communication, and the ability to coordinate with multiple stakeholders to ensure smooth business operations.
Key Responsibilities:
- Purchase Management
- Raise and process purchase orders as per operational requirements.
- Coordinate with suppliers for timely procurement of materials and services.
- Monitor inventory requirements and ensure uninterrupted supply.
- Vendor Management
- Develop and maintain strong relationships with vendors and job workers.
- Negotiate pricing, delivery schedules, and service terms when required.
- Evaluate vendor performance based on quality, cost, and delivery timelines.
- Transport & Logistics Coordination
- Arrange and nominate transporters for dispatch and delivery of goods.
- Coordinate with logistics partners to ensure timely movement of materials.
- Track shipments and resolve transportation-related issues.
- Client Order Follow-up
- Communicate with clients regarding order status, delivery schedules, and requirements.
- Ensure timely execution and fulfillment of customer orders.
- Address client queries and coordinate internally for prompt resolution.
- Document Verification & Billing
- Verify bills and invoices submitted by vendors and job workers.
- Cross-check invoices against delivery challans, purchase orders, and work completion records.
- Ensure accuracy of documentation before processing for payment.
- Maintain proper records of operational and financial documents.
- Reporting & Coordination
- Prepare operational reports and maintain MIS records.
- Coordinate with procurement, accounts, warehouse, and production teams.
- Ensure compliance with company policies and operational procedures.
Required Skills & Qualifications
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or related field.
- 2–5 years of experience in operations, procurement, logistics, or vendor management.
- Good knowledge of purchase processes, logistics coordination, and invoice verification.
- Proficiency in MS Excel, ERP systems, and business communication.
- Strong analytical, negotiation, and organizational skills.
- Ability to multitask and work under deadlines.
Key Competencies
- Attention to detail
- Vendor and client relationship management
- Problem-solving ability
- Time management
- Communication and coordination skills
- Documentation and record-keeping
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
