Job Summary:
We are looking for a careful, responsible, and process driven Billing and Dispatch Executive who will be responsible for generating AR Invoices in SAP Business One, verifying order and billing details, and ensuring complete accuracy before final dispatch documentation is issued.
The role requires strong attention to detail and a disciplined approach to checking all commercial, tax, quantity, party, and dispatch details against the customer PO, approved sales order, delivery documents, and final invoice. The candidate will play a key role in ensuring smooth billing operations and error free dispatch coordination.
Key Responsibilities: Billing:
- Generate AR Invoices in SAP Business One accurately and on time based on approved dispatch documents and sales instructions.
Ensure accuracy and discipline in all SAP B1 entries to avoid billing errors, customer complaints, or dispatch delays.
- Carefully check customer Purchase Order details, sales order details, delivery details, and final invoice details before invoice generation.
- Ensure correctness of all critical invoice data including:
- Freight or additional charges
- E way bill related details if applicable
- Cross verify invoice details with customer PO, internal approval, and dispatch readiness to ensure no mismatch in quantity, rate, taxes, or description.
- Coordinate with sales, stores, dispatch, accounts, and management teams to resolve any billing or order related discrepancies before invoice creation.
- Prepare and maintain dispatch related documentation such as invoice copies, delivery challans, packing details, transport details, and supporting commercial documents.
- Ensure that final invoices match exactly with customer requirements wherever specific PO conditions, billing formats, line item references, or dispatch instructions are mentioned.
- Double check tax applicability, item classification, and commercial terms before finalizing billing entries.
- Update invoice and dispatch status in internal systems and maintain proper records of completed billing transactions.
- Support dispatch coordination by ensuring the required invoice and billing documents are ready before material movement.
- Communicate with internal teams in case of missing information, incorrect PO data, incomplete order details, or dispatch related issues.
- Maintain proper filing and documentation of invoice records, customer PO references, and dispatch copies for future reference and audit purposes.
- Assist in handling invoice revisions, corrections, credit note coordination, and customer documentation requirements when needed.
Required Skills and Competencies
- Good knowledge of SAP Business One, especially AR Invoice creation and billing related entries.
- Strong attention to detail and ability to detect mismatches between PO, dispatch, and invoice data.
- Good understanding of billing documentation, dispatch paperwork, and commercial accuracy.
- Basic knowledge of GST, HSN codes, invoice formats, and commercial billing requirements.
- Ability to carefully verify large amounts of data without missing key details.
- Good coordination skills for working with sales, accounts, stores, and dispatch teams.
- Working knowledge of Microsoft Excel, Word, and email communication.
- Ability to maintain organized billing records and documentation.
- Responsible attitude and discipline in handling customer billing and dispatch documents.
- Good written and verbal communication skills in English.
Preferred Experience
- 2 to 5 years of experience in billing, invoicing, dispatch coordination, or commercial documentation.
- Prior experience in SAP Business One billing or ERP based invoicing will be strongly preferred.
- Experience in industrial products, engineering goods, marine supplies, lifting equipment, or trading companies will be an advantage.
- Familiarity with dispatch documents, tax invoices, delivery challans, and logistics coordination will be beneficial.
Educational Qualification
Graduate in Commerce, Accounting, Business Administration, or any relevant field.
Candidates with strong SAP B1 billing experience and practical commercial knowledge may also be considered even if their educational background is different.
Job Type: Permanent
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
