Accounts Executive
Department: Accounts & Finance
Location: Pune
To efficiently manage day-to-day accounting activities related to sales invoicing, expense processing, collections, incentives, and debtor reconciliation, ensuring accuracy, timely completion, proper documentation, and compliance with the Company’s financial procedures.
Key Responsibilities
1. Invoice Processing
- Prepare and process daily sales invoices and monthly institutional invoices.
- Ensure invoices are accurate, complete, properly authorized, and processed within the prescribed timelines.
2. Compliance
- Maintain and update all required entries are complete, accurate, and up to date in the accounting software/ system.
3. Expense Accounting
- Verify, record, and process expenses accurately and within the prescribed timelines.
- Ensure expenses are supported by appropriate documents and approvals
4. Incentive Calculation & Processing
- Prepare accurate incentive calculations as per the applicable incentive structure.
- Coordinate with relevant departments for verification, approvals, and timely processing.
5. Collection Tracking & Updating
- Update daily collections and payment details in the System.
- Maintain accurate collection records and monitor pending collections.
6. Debtor Reconciliation
- Conduct regular reconciliation and scrutiny of debtor accounts.
- Identify discrepancies in outstanding balances and coordinate with concerned departments/clients for timely resolution.
- Maintain updated records of outstanding receivables and reconciliation status.
7. Documentation & Compliance
- Maintain proper records and supporting documents for all accounting transactions.
- Ensure adherence to Company policies, accounting procedures, internal controls, and applicable statutory requirements.
- Provide required information and records during internal and external audits.
Key Competencies
- Good knowledge of accounting principles and basic financial controls.
- Strong attention to detail and numerical accuracy.
- Proficiency in MS Excel and accounting software Tally.
- Good reconciliation and analytical skills.
- Ability to work within defined timelines and meet deadlines.
- Good coordination and communication skills.
- Strong sense of confidentiality, accountability, and compliance.
Qualification & Experience
- Qualification: B.Com / M.Com / equivalent qualification in Finance & Accounts.
- Experience: 2–4 years of relevant experience in Accounts/Finance.
Work Location: In person
