Job description:
Company: Sphere Travel Media & Exhibitions
Location: Domlur, Bengaluru
Experience Required: 2–5 Years
Work Schedule: 6 Days a Week
About the Role
We are seeking a highly organized, proactive, and dependable Executive Assistant to work closely with the Founder of Sphere Travel Media & Exhibitions. This role demands strong multitasking abilities, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.
Key Responsibilities
- Calendar & Schedule Management
- Efficiently manage the Founder’s calendar, appointments, meetings, and daily priorities.
- Communication Management
Screen calls, manage emails, draft responses, and ensure timely follow-ups on key matters.
Plan and manage domestic and international travel, including bookings, itineraries, and logistics. Prepare agendas, presentations, and reports; record minutes and track action points. Act as a liaison between the Founder and internal/external stakeholders, ensuring seamless communication. Assist in planning and executing travel media events and exhibitions. Handle sensitive information with utmost professionalism and confidentiality. Support day-to-day operations and special projects as required.
Required Skills & Qualifications
- Meeting & Reporting Support
- Stakeholder Coordination
- Event & Exhibition Support
- Confidentiality & Discretion
- Operational & Ad-hoc Support
- 2–5 years of experience as an Executive Assistant or similar role
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Proficiency in MS Office / Google Workspace
- Ability to multitask and prioritize effectively
- High level of discretion and professionalism
- Strong attention to detail and problem-solving skills
Preferred Qualifications
- Prior experience supporting founders or senior leadership
- Experience in media, travel, or events/exhibitions industry
- Comfortable working in a fast-paced, high-growth environment
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Application Question(s):
- How many years of experience do you have as an Executive Assistant or in a similar role?
- Have you supported a Founder or senior leadership before? If yes, briefly describe your role
- What kind of calendar and schedule management have you handled (e.g., volume of meetings per day, complexity)?
- Describe your experience in handling travel arrangements (domestic/international)?
- How do you prioritize tasks when everything is urgent? Give a brief example
- Are you comfortable with a 6-day work week from our office at domlur in bengaluru?
- If you get selected, Can you join immediately?
- What is your current ctc?
- What is your expected ctc?
Work Location: In person
