RIMS Bizzserve Private Limited is looking for a proactive and organized Admin & Vendor Management Executive to manage day-to-day administrative activities, vendor coordination, documentation, and KYC verification. The candidate will be responsible for maintaining records, coordinating with vendors, ensuring proper documentation, and supporting smooth office operations.
Key ResponsibilitiesAdministration
· Manage day-to-day office administration and operational activities.
· Maintain office records, files, documents, and registers.
· Coordinate with internal teams for administrative requirements.
· Manage office supplies, stationery, assets, and inventory.
· Track administrative expenses, bills, and supporting documents.
· Ensure proper maintenance of office-related documentation.
Vendor Management
· Identify, coordinate, and maintain relationships with vendors and service providers.
· Collect and verify vendor documents and agreements.
· Coordinate with vendors regarding quotations, invoices, payments, and service requirements.
· Maintain an updated vendor database and documentation.
· Monitor vendor services and ensure timely completion of requirements.
· Coordinate with Finance and other departments for vendor payments and invoice processing.
· Follow up with vendors for pending documents, invoices, and other requirements.
KYC & Documentation
· Conduct KYC/document verification for vendors, clients, and business partners as required.
· Collect and verify documents such as PAN, Aadhaar, GST, cancelled cheque, address proof, company registration documents, and other relevant documents.
· Check documents for completeness, validity, and discrepancies.
· Maintain proper physical and digital records of KYC documents.
· Follow up with vendors/clients for missing or incorrect documentation.
· Ensure confidentiality and secure handling of sensitive business documents.
Data Management & Reporting
· Update vendor and administrative records in Excel/CRM/internal systems.
· Prepare basic MIS reports related to vendors, documentation, expenses, and administrative activities.
· Maintain accurate databases and ensure timely updates.
· Track pending documentation and follow up until closure.
Required Skills
· Minimum 1 year of experience in Administration, Vendor Management, KYC, Documentation, or Back-Office Operations.
· Good knowledge of MS Excel and documentation management.
· Basic understanding of KYC and business/vendor documents.
· Strong coordination and follow-up skills.
· Good communication and interpersonal skills.
· Strong attention to detail and accuracy.
· Ability to manage multiple administrative tasks simultaneously.
· Good organizational and record-keeping skills.
Preferred Candidate Profile
Candidates with experience in B2B services, corporate administration, vendor management, documentation, client onboarding, KYC, or back-office operations will be preferred.
Key Performance Indicators (KPIs)
· Timely completion of administrative tasks.
· Vendor onboarding and documentation accuracy.
· KYC/document verification accuracy.
· Timely follow-up and closure of pending documents.
· Proper maintenance of vendor and office records.
· Vendor coordination and service quality.
· Accuracy of MIS and administrative reports.
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
