We are looking for a highly organized, responsible, and discreet Personal Assistant to provide comprehensive administrative and coordination support to senior management. The role will involve managing schedules, communication, meetings, official follow-ups, events, travel arrangements, and confidential matters.
Key Responsibilities
- Daily Schedule & Appointments: Manage the daily calendar, appointments, meetings, reminders, and priorities of senior management.
- Phone Calls & WhatsApp Coordination: Handle and coordinate phone calls, WhatsApp communication, messages, and follow-ups professionally and promptly.
- Meeting Preparation: Coordinate meeting schedules, prepare required documents and information, arrange meeting logistics, and ensure timely follow-up on action points.
- Letters, Applications & Emails: Draft, prepare, and coordinate official letters, applications, emails, notices, and other correspondence as required.
- Government & Municipal Follow-ups: Coordinate and follow up with government departments, municipal authorities, local offices, and other external agencies for official matters.
- Event & Programme Coordination: Assist in planning and coordinating meetings, official Programmes, functions, events, and other activities involving management.
- Social Media Coordination: Coordinate with the social media/communications team regarding content, updates, events, photographs, announcements, and other management-related requirements.
- Travel & Visit Planning: Plan and coordinate local and outstation travel, site visits, appointments, transportation, accommodation, and related arrangements.
- Confidential Matters: Handle sensitive and confidential information, documents, communications, and management-related matters with a high degree of discretion.
- Follow-up & Coordination: Maintain regular follow-ups with internal departments, employees, vendors, consultants, government officials, and other stakeholders.
- Documentation: Maintain organized records of important documents, correspondence, appointments, meetings, and follow-up activities.
- Occasional Availability: Be available outside regular working hours, including evenings, weekends, or holidays, when required for urgent or management-related matters.
Pay: ₹20,000.00 - ₹40,000.00 per month
Work Location: In person
