Job Description
Admin Executive
Cross-Entity Support Role iQuery | ScholarSkool | AnVeda
Role Title
Admin Executive
Reporting To
Founders / Senior Management
Entities Supported
iQuery | ScholarSkool | AnVeda
Work Location
Hybrid
Experience
1 – 3 Years
Employment Type
Full-Time
Industry
Education / EdTech
About the Group
iQuery, ScholarSkool, and AnVeda are three synergistic entities operating in the Education and EdTech space. Together, they address diverse learning needs — from academic support and skill development to knowledge management and AI-driven learning solutions. The group is in an exciting growth phase and is looking to strengthen its administrative backbone with a capable and proactive team member.
Role Overview
We are looking for a dynamic and detail-oriented Admin Executive to provide seamless administrative support across all three entities. This is a cross-functional role ideal for someone who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes initiative in ensuring smooth day-to-day operations.
Key Responsibilities
Office & Vendor Management
- Oversee day-to-day office operations across entities, ensuring a well-organized and productive work environment
- Manage relationships with vendors, service providers, and external agencies; negotiate and process purchase orders
- Maintain office supplies, equipment, and facility upkeep; coordinate repairs and AMC renewals
- Maintain trackers for contracts, renewals, and vendor performance
Accounts & Invoicing Support
- Assist with preparation, tracking, and filing of invoices across all three entities
- Coordinate with the accounts team for payment follow-ups, reimbursements, and petty cash management
- Maintain accurate records of expenses, receipts, and financial documentation
- Support month-end activities such as reconciliation and expense reporting
HR & Recruitment Coordination
- Assist in end-to-end recruitment coordination — job postings, scheduling interviews, and candidate communication
- Maintain employee records, attendance, and leave management databases
- Support onboarding and offboarding processes including documentation and asset management
- Coordinate training schedules, team meetings, and employee engagement activities
Scheduling & Executive Support
- Manage calendars and schedule meetings, calls, and travel arrangements for senior management
- Draft and review correspondence, presentations, and internal communications
- Coordinate across teams to ensure follow-through on action items and deadlines
- Handle ad hoc requests and special projects as assigned by leadership
Who We're Looking For
- Graduate in any discipline (Business Administration / Commerce preferred)
- 1–3 years of administrative / executive support experience; EdTech or start-up experience is a plus
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Strong organizational and multitasking skills with excellent attention to detail
- Good written and verbal communication skills in English; Hindi is an added advantage
- Proactive, self-driven, and comfortable working in a lean, multi-entity setup
- Ability to maintain confidentiality and handle sensitive information with discretion
What We Offer
- A front-row seat to building and scaling three exciting EdTech ventures
- Exposure to diverse functions — operations, finance, HR, and strategic admin
- Collaborative and entrepreneurial work culture with direct access to founders
- Competitive compensation commensurate with experience
- Opportunities for growth and expanded responsibilities as the group scales
How to Apply
Send your updated resume with the subject line:
"Application – Admin Executive | [Your Name]"
to: [email protected]/ [email protected]
We look forward to welcoming a great addition to our team!
Pay: ₹10,000.00 - ₹25,000.00 per month
Work Location: Remote
