We are Hiring: Site Administrator | GALAXY IEC India Pvt Ltd.
Location: Nagothane (Project Site Based)
Industry: Engineering, Procurement & Construction (EPC)
Department: E&I Projects
Employment Type: Full-Time
About GALAXY IEC:
We, GALAXY IEC INDIA PVT. LIMITED., are an Engineering Procurement and Construction and Commissioning Company [EPC Contractor] in Electrical, Automation and Instrumentation sectors. Our client list consists of leading national & international manufacturing companies in the areas of Chemicals, Petrochemicals, Pharmaceuticals, Food and Breweries, Oil and Gas and others.
GALAXY IEC is a well- organized, potential, and progressive EPC company, since 2010 with ample planning, hard work and valuable support from vendors GALAXY IEC has achieved status of Stable Operations, Increased Commercial Capacity and more importantly have embedded and embraced Flexibility in approach and Integrity with India's leading manufacturing clients and EPCM consultants.
As of today, we have over 800+ employees working at our project sites and about 50+ employees in our head office at Dombivli MIDC.
For more details please visit: www.galaxyiec.com
Role: Site Administrator
Desired Skills and Qualification:
Graduate or equivalent qualification preferred
Minimum 1–3 years of experience in site administration / office administration
Key Responsibilities
- Manage site office coordination to ensure smooth day-to-day administrative operations
- Handle site-level client coordination and communication, including calls, emails, and follow-ups
- Coordinate with site vendors, contractors, and service providers for project-related requirements
- Maintain vendor records, contact details, and supporting documents at the site
- Prepare, verify, and process vendor bills, site expenses, and invoices for submission to HO
- Follow up with vendors and internal teams for timely invoice submission, approvals, and payments
- Maintain proper documentation for vendor agreements, POs, work orders, and billing records
- Prepare and update Excel-based site reports, including billing status, expenses and attendance
- Support overall site administrative activities such as record keeping, filing, and coordination
- Coordinate with engineering, procurement, accounts, and HR teams for site-related approvals
Perks & Benefits
- Competitive industry-best salary
- Personal Accident Insurance up to ₹5 Lakhs
- Leave benefits as per company policy
- Performance-based bonuses
- PF& ESI
- Opportunities for special training and skill development
- Free accommodation and travel arrangements for site personnel
How to Apply
If you are driven by passion and have zeal to work,
Apply directly or mail your Updated CV and Cover Letter on: [email protected]
“Subject line Must Include The role and Candidate Name”
Please note: Only shortlisted candidates will be contacted.
Why Join GALAXY IEC?
Be part of a growing EPC organization known for technical excellence, strong client relationships, and a culture built on integrity and continuous learning.
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
- Health insurance
- Leave encashment
- Provident Fund
Work Location: In person
