Overview
Build The Blueprint and Arc & Eden are looking for an Executive Assistant & Project Coordinator to work directly with the founder and oversee the day-to-day coordination of projects, teams and operations.
This is a high-ownership role requiring exceptional organizational skills, strong communication and the ability to manage multiple moving parts simultaneously. The ideal candidate should be proactive, dependable and capable of bringing structure, clarity and follow-through to a fast-paced environment.
This role extends beyond administration. You will be involved in planning, coordination and execution across all aspects of Build The Blueprint and Arc & Eden, ensuring that nothing falls through the cracks.
Key Responsibilities
Founder Support
- Work directly with the founder on day-to-day planning and execution.
- Manage calendars, schedules and meetings.
- Assist with emails, communication and follow-ups.
- Prioritize tasks and maintain project timelines.
- Act as a central point of coordination.
Project Coordination
- Coordinate with all internal teams and external stakeholders.
- Track tasks, deadlines and deliverables.
- Ensure projects progress smoothly and efficiently.
- Maintain checklists and operational systems.
- Follow up with team members and vendors.
Operations & Administration
- Organize files, documents and databases.
- Maintain records and meeting notes.
- Assist with research and planning.
- Support day-to-day administrative functions.
Event Coordination
- Coordinate speakers, partners, vendors and volunteers.
- Assist with logistics and scheduling.
- Ensure smooth execution leading up to and during the event.
- Handle last-minute issues and operational requirements.
- Support on-ground event management.
Team Management
- Coordinate with designers, content creators and operations teams.
- Monitor progress and maintain accountability.
- Ensure information flows effectively across teams.
- Help maintain structure and organization.
Required Skills
- Exceptional organizational and time management skills.
- Outstanding communication and interpersonal abilities.
- Ability to multitask and manage multiple priorities simultaneously.
- Strong sense of ownership and accountability.
- Excellent follow-up and coordination skills.
- Proficiency in Google Workspace, Microsoft Office and spreadsheets.
- Ability to work independently with minimal supervision.
- Strong problem-solving and decision-making abilities.
- Ability to remain calm under pressure.
- Comfortable working in a dynamic and fast-paced environment.
Preferred Skills
- Experience in project coordination, operations or executive assistance.
- Familiarity with Notion, Trello, Asana or project management tools.
- Event coordination experience is preferred.
- Basic understanding of budgeting and operations.
- Interest in architecture, design and creative industries.
Preferred Traits
THIS IS WHAT REALLY MATTERS.
We are looking for someone who is:
- Exceptionally organized.
- Reliable and trustworthy.
- Detail-oriented to the highest degree.
- Proactive rather than reactive.
- Calm under pressure.
- Able to anticipate problems before they arise.
- Professional and discreet.
- Comfortable handling responsibility.
- Patient and persistent.
- Resourceful and solution-oriented.
- Available, responsive and dependable.
- Someone who enjoys bringing order to complexity.
- Someone who takes ownership and genuinely cares.
What You'll Gain
- Opportunity to work directly with the founder and core team.
- High ownership and responsibility from day one.
- Exposure to every aspect of building an independent architecture and design festival.
- Hands-on experience in project management, operations and event execution.
- Interaction with architects, designers, founders and industry leaders.
- A front-row seat to building something from the ground up.
- • Potential for long-term growth with Arc & Eden and future editions of Build The Blueprint.
Pay: ₹5,000.00 - ₹9,000.00 per month
Benefits:
Work Location: Hybrid remote in Gurgaon, Haryana
