Back Office Cum Operations Manager
Duties & Responsibilities
- Daily Operations Management
- Manage and supervise day-to-day back-office and operational activities.
- Ensure all assigned tasks are completed accurately and within deadlines.
- Coordinate with different departments for smooth workflow.
- Sales & Purchase Management
- Prepare and maintain sales bills, purchase bills, invoices, quotations, and purchase orders.
- Record and update all sales and purchase transactions.
- Verify bills, quantities, rates, GST details, and other relevant information before processing.
- Maintain proper records of customer sales and supplier purchases.
- Coordinate with customers and vendors regarding billing-related queries.
- Accounts & Payment Coordination
- Maintain records of customer payments, outstanding amounts, and vendor payments.
- Follow up with customers for pending payments.
- Coordinate with the accounts team for payment entries, reconciliations, and outstanding balances.
- Maintain proper documentation of receipts, payments, invoices, and other financial records.
- Order Management
- Handle customer orders from confirmation to final delivery.
- Track order status, production schedules, pending orders, and deliveries.
- Coordinate with production teams, vendors, and suppliers.
- Vendor & Supplier Coordination
- Coordinate with vendors and suppliers for quotations, samples, pricing, production, and deliveries.
- Follow up to ensure timely completion of orders.
- Resolve quality, quantity, billing, and delivery-related issues.
- Inventory & Stock Management
- Monitor stock availability and maintain accurate stock records.
- Track incoming and outgoing stock.
- Coordinate for timely procurement of required materials.
- Identify stock shortages, excess stock, and pending requirements.
- Documentation & Data Management
- Maintain records of sales, purchases, orders, stock, payments, customers, and vendors.
- Maintain proper filing of bills, invoices, quotations, and supporting documents.
- Update data regularly in MS Excel / Google Sheets / accounting software.
- Customer Coordination
- Communicate with customers regarding orders, quotations, bills, payments, samples, and deliveries.
- Handle customer queries and coordinate with the concerned team for resolution.
- Ensure timely follow-ups and proper customer communication.
- MIS & Reporting
- Prepare daily, weekly, and monthly reports.
- Provide management with updates on sales, purchases, orders, stock, payments, and outstanding amounts.
- Prepare sales and purchase summaries whenever required.
- Team Coordination
- Assign tasks to back-office staff and monitor their progress.
- Ensure work is completed accurately and within timelines.
- Coordinate with sales, accounts, production, and dispatch teams.
- Process Improvement
- Identify operational gaps and suggest improvements.
- Maintain proper systems for tracking sales, purchases, orders, stock, bills, and payments.
- Ensure accuracy and confidentiality of company records.
Key Skills Required
- Good knowledge of Sales & Purchase Billing
- Basic knowledge of Accounts & GST billing
- MS Excel / Google Sheets
- Accounting software / ERP knowledge
- Order & inventory management
- Vendor and customer coordination
- Payment follow-up and outstanding management
- Strong communication and organizational skills
- Good follow-up and multitasking ability
- Ability to meet deadlines and manage daily operations
- Qualification - Graduation
- Joining - Immediate
- Salary - up to 20k per month
- Male / Female Both Candidates Apply
- If u r interested plz share your CV on 9289881088
Pay: ₹12,000.00 - ₹20,000.00 per month
Work Location: In person
