About Northstar Analytics
Northstar Analytics (“Northstar”) is a research and analytics firm that supports global financial institutions and corporates. Founded in September 2021, Northstar has a growing team of 50+ professionals who work on in-depth investment and business strategy research for both buy-side firms (like private equity, venture capital, family offices, hedge funds, and independent sponsors) and sell-side firms (such as boutique investment banks and merchant banks).
We focus on delivering high-quality, end-to-end support tailored to each client’s needs. Our team is involved throughout the investment process, which helps us build deeper expertise and ensures our work is both challenging and fulfilling.
Role:
We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to the CEO to provide comprehensive administrative and executive support. This role requires exceptional organisational skills, strong business acumen, and the ability to manage multiple priorities in a fast-paced environment while maintaining the highest level of confidentiality.
The Personal Assistant will work closely with the CEO to manage daily operations, coordinate schedules, facilitate communication, and ensure the smooth execution of business priorities. The ideal candidate should be resourceful, adaptable, and capable of anticipating requirements while independently handling responsibilities.
Key Responsibilities:
- Manage the CEO's calendar, including scheduling meetings, appointments, and prioritizing commitments
- Coordinate national and international travel arrangements, including flights, visas, accommodation, and itineraries
- Organize internal and external meetings, including logistics, agenda preparation, presentations, reports, and briefing materials
- Attend meetings, record minutes, track action items, and ensure timely follow-up on deliverables
- Act as the primary point of contact between the CEO and internal/external stakeholders, managing emails, calls, correspondence, and meeting requests
- Maintain confidential documents, records, and information with the highest level of discretion
- Track ongoing projects, business priorities, and deadlines, following up with stakeholders to ensure timely execution
- Conduct research, compile data, and prepare reports to support strategic planning and decision-making
- Coordinate business lunches, dinners, off-sites, and other executive events as required
- Support the CEO with day-to-day administrative and operational activities to ensure smooth business functioning
- Identify opportunities to improve administrative processes and enhance operational efficiency
- Handle ad hoc assignments and special projects as assigned by the CEO
Prerequisites:
- Bachelor's degree in Business Administration, Management, Commerce, or a related field
- 2–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership
- Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously
- Strong written and verbal communication skills
- High level of professionalism, integrity, and discretion while handling confidential information
- Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word) and Google Workspace
- Strong problem-solving skills with a proactive and solution-oriented approach
- Attention to detail
- Ability to work independently and collaboratively in a fast-paced environment
Location
Andheri, Mumbai (Work from office)
For more information:
Email: [email protected]
Please note this is a part-time role.
Work Location: Hybrid remote in Mumbai, Maharashtra (Mumbai, Mumbai District)
