1. Staff Duty Roster & Attendance Coordination
- Prepare, maintain, and monitor staff duty schedules and shift rosters.
- Ensure adequate manpower availability across departments.
- Coordinate with department heads regarding shift changes, weekly offs, and leave planning.
- Monitor attendance-related concerns and escalate discrepancies to the HR department.
2. Uniform Management
- Ensure all employees adhere to the company uniform policy.
- Maintain records of uniform issuance and inventory.
- Coordinate uniform procurement, distribution, replacement, and stock management.
- Conduct regular checks to ensure proper grooming and professional appearance standards.
3. Clinic Administration & Operations
- Oversee daily administrative operations of the clinic.
- Ensure clinic infrastructure, facilities, and equipment are maintained properly.
- Monitor patient waiting areas, reception, consultation rooms, and treatment areas for operational readiness.
- Support smooth functioning of all departments by resolving administrative issues promptly.
4. Stationery & Inventory Management
- Maintain adequate stock of stationery and office supplies.
- Track consumption and prepare periodic inventory reports.
- Coordinate with vendors for procurement and timely replenishment.
- Ensure cost-effective utilization of office supplies.
5. Housekeeping Management
- Supervise housekeeping staff and maintain cleanliness standards throughout the clinic.
- Conduct daily inspections of clinic premises.
- Ensure availability of cleaning materials and housekeeping supplies.
- Monitor hygiene standards in compliance with company policies.
6. Vendor & Facility Coordination
- Coordinate with local vendors for maintenance, repairs, and operational requirements.
- Ensure timely servicing of office equipment and facilities.
- Maintain vendor records, quotations, and service agreements.
- Follow up on maintenance requests and issue resolution.
7. Local Administrative Concerns
- Handle day-to-day local operational and administrative issues.
- Coordinate with building management, local authorities, and service providers when required.
- Ensure compliance with local administrative requirements and clinic policies.
- Resolve facility-related concerns in a timely manner.
8. Compliance & Documentation
- Maintain administrative records, registers, and documentation.
- Support audits and inspections by ensuring required documents are readily available.
- Ensure adherence to company policies and administrative procedures.
9. Employee Support
- Act as the first point of contact for administrative support to employees.
- Address facility, infrastructure, and workplace-related concerns.
- Coordinate with HR and Operations teams for employee welfare initiatives.
Pay: From ₹25,000.00 per month
Work Location: In person
