Job Summary:
The HR / Office Assistant provides administrative support to the HR department while ensuring smooth daily office operations. This role involves handling employee records, assisting with recruitment, coordinating office activities, and maintaining a productive work environment.
Qualification:
- Degree (MBA, Mcom, Bcom, HR or related field)
- Experience/freshers can apply (Calicut Candidates preferred)
- Required Skills:
- Strong written and verbal communication skills
- Good interpersonal skills
- Basic knowledge of HR processes
- Strong organizational and multitasking abilities
- Proficiency in MS Office (Word, Excel... etc )
Responsibilities:
- HR Duties:
- Maintain employee records and HR databases
- Support onboarding and offboarding processes
- Help prepare HR documents (offer letters, contracts, policies)
- Track attendance, leave, and employee data
- Assist in payroll coordination (basic support)
- Respond to employee queries regarding HR policies
- Employee Welfare
- Employee ESI, PF, Insurance and NPS
- Labour Welfare Fund, Labour Office
- Recruitment Support:
- Assist in recruitment processes (posting jobs, scheduling interviews, coordinating candidates)
- Onboard Procedures:
- Arrange initial Office Visit of candidate
- Assisting candidates for accommodations
- Preparing Offer Letter
- Orientation Session
- Record keeping
- Maintain Profile Data of Candidates
- Office Administration Duties:
- Manage office supplies and inventory
- Co-ordinate with Food Court (tea, Lunch)
- Dealing Cyberpark official / unofficial
- Handle incoming calls, emails, and correspondence
- Maintain filing systems (physical and digital)
- Project Time tracking (PSP)
- Coordinate meetings, appointments, and travel arrangements
- Ensure office cleanliness and organization
- Liaise with vendors and service providers
- Maintain First aid Kit
- Assist HR Manager with CA team
- Update the monthly accounts in Odoo
- Monthly reports for Accountant
- Coordinate with GST and Softex consultants for monthly filing.
- Familiarize new employees with the Odoo System for claiming their amounts according to company norms.
- Prepare and update Marketing Proposal Documents in the system
- Maintain and regularly revise proposal templates based on business requirements
- Follow up on AMC (Annual Maintenance Contract) renewals and ensure timely payment collection
- Track pending payments and update records in the system
- Coordinate and schedule marketing meetings with internal teams and clients
- Prepare meeting agendas, take notes, and follow up on action items
- Ensure proper communication between sales, marketing, and management teams
- Maintain organized documentation and reporting related to marketing activities
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person
