Key Responsibilities
1. Calendar & Schedule Management
- Manage and maintain the MD’s daily schedule, appointments, and meetings
- Coordinate internal and external meetings, including logistics and agendas
- Prioritize appointments based on urgency and importance
2. Communication Handling
- Act as the primary point of contact between the MD and internal/external stakeholders
- Screen calls, emails, and correspondence
- Draft emails, reports, presentations, and official documents
3. Meeting Coordination
- Prepare meeting agendas and briefing materials
- Take minutes and follow up on action items
- Ensure timely communication of decisions and updates
4. Travel & Event Management
- Arrange domestic and international travel (flights, accommodation, itineraries)
- Organize corporate events, board meetings, and conferences
5. Confidential & Administrative Support
- Handle sensitive and confidential information with discretion
- Maintain records, files, and important documents
- Prepare reports, MIS, and presentations for management review
6. Liaison & Coordination
- Coordinate with different departments on behalf of the MD
- Follow up on projects and deadlines
- Assist in execution of strategic initiatives
7. Office Management Support
- Ensure smooth functioning of the MD’s office
- Manage office supplies and administrative needs
Key Skills Required
- Excellent communication (written & verbal)
- Strong organizational and multitasking abilities
- High level of discretion and confidentiality
- Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
- Time management and problem-solving skills
Qualifications
- Bachelor’s or Master degree in Business Administration or related field
- 8+ years of experience as an Executive Assistant or similar role
- Experience supporting senior leadership is preferred
Preferred Traits
- Professional attitude and presentation
- Ability to work under pressure and tight deadlines
- Strong interpersonal skills
- Proactive and detail-oriented
Reporting To
Benefits:
- Food provided
- Provident Fund
Education:
Experience:
- EA TO MD: 8 years (Required)
Willingness to travel:
Work Location: In person
