Company: GUPIO
Location: Mysore
Job Type: Full-Time
Join GUPIO and Be the Backbone of Our Operations!
GUPIO is looking for a proactive, organized, and detail-oriented Admin to oversee office administration, vendor management, facility coordination, and day-to-day operational activities. The ideal candidate should possess strong negotiation skills, excellent vendor relationship management abilities, and a passion for maintaining an efficient and professional workplace environment.
Key ResponsibilitiesVendor Management & Procurement
- Identify, evaluate, and onboard vendors for office supplies, facility services, and operational requirements.
- Negotiate contracts, pricing, and service agreements to ensure cost-effective procurement.
- Build and maintain strong relationships with vendors and service providers.
- Monitor vendor performance and ensure timely delivery of products and services.
- Manage vendor documentation, agreements, invoices, and payment coordination.
Office Administration
- Ensure smooth day-to-day office operations and administrative activities.
- Manage office supplies, equipment, furniture, and inventory.
- Coordinate maintenance and repair of office infrastructure and assets.
- Handle office purchases while ensuring adherence to company policies and budgets.
- Maintain records, reports, and administrative documentation.
Facility & Housekeeping Management
- Ensure office cleanliness, hygiene, and workplace upkeep at all times.
- Coordinate with housekeeping and maintenance teams for daily operations.
- Monitor facility services including security, utilities, pantry, and office maintenance.
- Conduct regular inspections to maintain a safe and professional work environment.
Coordination & Support
- Coordinate with internal departments to understand and fulfill administrative requirements.
- Support management with travel arrangements, meetings, events, and office logistics.
- Ensure compliance with company administrative policies and procedures.
- Handle miscellaneous operational and administrative responsibilities as assigned.
Required Skills
- Strong Vendor Management and Vendor Relationship skills.
- Excellent Negotiation and Cost Management abilities.
- Good communication and interpersonal skills.
- Strong organizational and multitasking capabilities.
- Problem-solving mindset with attention to detail.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Ability to work independently and manage multiple priorities.
Qualifications
- Bachelor's Degree in Business Administration, Commerce, Management, or a related field.
- Minimum 2+ years of experience in Administration, Vendor Management, Facility Management, or Office Operations.
- Experience in handling vendor contracts, procurement, and office administration is preferred.
What We Are Looking For
We are seeking a professional who can efficiently manage office operations, optimize vendor relationships, control administrative costs, and create a productive workplace environment. If you are a dynamic individual with strong negotiation skills and a passion for operational excellence.
Benefits:
- Flexible schedule
- Provident Fund
Work Location: In person
