Job Title: Personal Assistant to Managing Director (MD)
Company - Ambica Industries ( Manufacturing of Zinc )
Location - Camac Street , Kolkata
Salary Range- 25000 to 30000 per month
Job Summary:
The Personal Assistant to the Managing Director provides high-level administrative, organizational, and coordination support to ensure smooth functioning of the MD’s office and effective time management.
Key Responsibilities:1. Administrative Support
- Manage MD’s calendar, appointments, meetings, and travel arrangements.
- Screen calls, emails, and correspondence on behalf of the MD.
- Draft, prepare, and review letters, emails, reports, and presentations.
- Maintain confidential documents and files.
2. Meeting Coordination
- Schedule and organize internal and external meetings.
- Prepare meeting agendas, minutes of meetings (MOM), and follow-up on action points.
- Coordinate with department heads for required reports and updates.
3. Communication & Liaison
- Act as a liaison between the MD and internal departments.
- Coordinate with clients, vendors, and external stakeholders.
- Ensure smooth flow of communication within the organization.
4. Travel & Tour Management
- Arrange travel bookings, hotel reservations, and itineraries.
- Prepare tour programs and ensure submission of tour reports.
- Handle expense statements and reimbursements.
5. Documentation & Reporting
- Maintain important company records and confidential documents.
- Prepare MIS reports and business presentations.
- Track deadlines and ensure timely submission of reports.
6. Office Management
- Monitor office supplies and administrative requirements.
- Assist in organizing company events, conferences, and meetings.
- Ensure discipline and compliance with company policies when directed by MD.
7. Confidentiality & Professional Conduct
- Handle sensitive information with strict confidentiality.
- Maintain professionalism and discretion at all times.
Required Skills & Qualifications:
- Graduate/Post Graduate in any discipline.
- Having 4 to 6 yrs of Working Experience in Manufacturing Company
- Ready to travel with MD Sir all the times
- Excellent communication and drafting skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Ability to work under pressure and meet deadlines.
- High level of integrity and confidentiality.
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Work Location: In person
