Job SummaryWe are seeking an organized and proactive Office Assistant to support our daily business operations. You will handle vital tasks including front-desk reception, data entry, record maintenance, and scheduling. The ideal candidate is a reliable multitasker with strong communication skills who ensures our office runs smoothly and efficiently every day. [1, 2, 3, 4]Key Responsibilities1. Communication & Reception
- Greet visitors and clients professionally, ensuring they sign in and find the right department.
- Answer incoming phone calls, take accurate messages, and route inquiries to the correct staff member.
- Manage email, mail, and package distribution for the entire office. [1, 2, 3]
2. Administrative Support
- Schedule appointments, coordinate meetings, and maintain digital team calendars.
- Perform accurate data entry into databases and back-office management systems.
- Assist in drafting, proofreading, and formatting reports, memos, and letters.
- Arrange travel logistics, hotel bookings, and itineraries for managers and team members. [1, 2, 3, 4]
3. Office & Inventory Operations
- Maintain organized physical and digital filing systems for quick document retrieval.
- Monitor, order, and restock office stationery, kitchen supplies, and breakroom inventory.
- Ensure office equipment like printers and copiers remain operational by calling for repairs when needed.
- Keep common office spaces, reception areas, and meeting rooms tidy. [1, 2, 3, 4, 5, 6]
- Skills & QualificationsHard Skills
- Software proficiency: High competence with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
Soft Skills
- Organization: Superior time-management skills to multitask and prioritize conflicting deadlines.
- Communication: Excellent verbal and written English communication skills.
- Discretion: Proven ability to handle sensitive company or client information with total confidentiality.
- Interpersonal: A warm, welcoming personality with a strong customer-service mindset. [1, 2, 3, 4, 5]
- Office mechanics: Working knowledge of standard office equipment (printers, scanners, multiline phones).
- Typing speed: Fast and accurate data entry skills (ideally 30+ WPM).
- Education: High school diploma or equivalent required; an Associate or Bachelor's degree in business administration is a plus. [1, 2, 3, 4, 5]
Pay: ₹10,000.00 - ₹15,000.00 per month
Work Location: In person
