Description
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org
BACKGROUND AND UNIT SUMMARY
The Talent Acquisition team is within the Talent Acquisition and Global Mobility Department, providing end-to-end General recruitment support. The Senior HR Assistant, Recruitment provides high-quality operational and analytical support across the full recruitment lifecycle. The role ensures the accuracy, compliance, and timely execution of recruitment processes while delivering excellent service to candidates, hiring managers, and HR colleagues. The position requires strong operational discipline, data integrity, confidentiality, cultural competence, and proficiency across HR systems and recruitment operations.
DUTIES AND RESPONSIBILITIES:
Recruitment Case Management & Operations
- Manage the full recruitment lifecycle from job posting to onboarding, ensuring compliance with WBG policies and standards.
- Partner with hiring managers to align timelines and processes while coordinating end-to-end recruitment workflows across longlisting, shortlisting, assessments, interviews, and final selection.
Candidate Review and Longlisting
- Conduct detailed reviews of external applications to produce high quality longlists aligned with business requirements, leveraging both scoring questions and detailed resume review.
HR Systems & Data Integrity
- Maintain accurate system records and manage confidential candidate data, including timely candidate disposition according to recruitment process steps and WBG data standards.
Stakeholder Engagement & Inquiry Management
- Respond to candidate, hiring manager, and HR inquiries with accurate guidance and timely recruitment updates.
- Support hiring manager / selection committees by coordinating recruitment logistics, system transactions, and process steps.
Governance, Compliance & Continuous Improvement
- Ensure recruitment activities comply with WBG policies, quality assurance standards, and governance standards.
- Identify process gaps, support workflow improvements, and track resolution of quality assurance report.
Service Quality & Performance Standards
- Contribute to meeting or exceeding the 75-day Time to Select service standard through effective time and workload management.
- Demonstrate adaptability in response to changing systems, processes, and policy requirements.
Selection Criteria
Attention: Preference will be given to local talent, that is, applicants who are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.
- Bachelor’s degree in human resources, Management, Behavioral Sciences, Business, or a related field, with relevant experience in recruitment, preferably within a multinational organization.
Desired skillset and experience
- End-to-End Recruitment Expertise: Proven experience managing the full recruitment lifecycle, including job postings, candidate screening, interviews, offer documentation, onboarding, and candidate disposition, with high accuracy and compliance.
- System and Data Management: Proficient in ATS/HRIS systems (e.g., PeopleSoft), maintaining accurate records, ensuring data integrity, and producing audit-ready documentation.
- Workflow and Time Management: Skilled in structuring process timelines, managing dependencies, prioritizing multiple requisitions, and ensuring smooth workflow continuity.
- Compliance and Confidentiality: Strong understanding of recruitment governance, risk controls, documentation standards, and strict data protection protocols.
- Assessment and Problem-Solving: Experienced in conducting structured candidate assessments and resolving process bottlenecks efficiently.
- Stakeholder Engagement and Cultural Competence: Ability to provide policy-aligned guidance to candidates and hiring teams, with sensitivity to diverse global work environments.
Other Requirements
- Strong command of English (written and verbal), with ability to produce professional communications.
- Proficiency with MS Word, Excel, PowerPoint, and HR systems (PeopleSoft strongly preferred).
- Ability to work in a multicultural environment while maintaining professionalism and discretion.
WBG Culture Attributes:
1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results..
World Bank Group Core Competencies
As per WBG policy, an Extended Term (ET) appointment is subject to a lifetime maximum of three (3) years. Former and current ET staff who have completed or are in the process of completing their third-year ET appointment are not eligible for future ET appointments.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC including our values and inspiring stories.
