RVR PRO is looking for a highly professional, organized, proactive, and trustworthy Personal Assistant to the CEO. The ideal candidate will support the CEO in managing daily activities, communication, meetings, follow-ups, and important business and personal commitments.
This is a high-responsibility role requiring excellent judgment, confidentiality, attention to detail, strong communication skills, and the ability to manage RSVP and guest-related responsibilities for events.
Send Resumes to Aakkankshha HR- 9014898045
Key Responsibilities
- Manage the CEO's daily calendar, appointments, meetings, and schedules.
- Coordinate business meetings, calls, travel, accommodation, and itineraries.
- Manage RSVP coordination for events, including invitations, confirmations, guest lists, and follow-ups.
- Communicate professionally with guests, VIPs, clients, vendors, and event stakeholders regarding event requirements and attendance.
- Handle guest queries, confirmations, changes, and last-minute RSVP requirements efficiently.
- Maintain accurate and updated guest lists and RSVP records.
- Prepare meeting agendas, presentations, reports, and briefing materials.
- Take meeting notes and maintain a clear record of decisions and action points.
- Follow up with team members and ensure assigned tasks are completed on time.
- Manage emails, messages, correspondence, and important communications.
- Screen routine requests and bring priority matters to the CEO's attention.
- Coordinate with employees, clients, vendors, partners, and other stakeholders.
- Assist the CEO with business and selected personal arrangements.
- Handle sensitive and confidential information with complete discretion.
- Anticipate the CEO's requirements and prepare information or arrangements in advance.
- Manage last-minute changes and urgent requirements calmly and efficiently.
- Ensure the CEO is fully prepared for important meetings, presentations, and events.
- Maintain a high level of professionalism, etiquette, and confidentiality at all times.
Requirements
- 2–5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, Event Coordinator, or similar role.
- Prior experience in RSVP management, guest coordination, or event-related communication is highly preferred.
- Excellent verbal and written communication skills with confidence in speaking to clients, VIPs, and guests.
- Strong interpersonal skills and professional telephone etiquette.
- Strong organizational, time-management, and follow-up skills.
- Proficiency in MS Office / Google Workspace and common business communication tools.
- Ability to manage multiple priorities and work under pressure.
- Professional appearance, attitude, and interpersonal skills.
- Strong attention to detail and problem-solving ability.
- High level of integrity, discretion, and reliability.
- Flexible and willing to support the CEO and events outside standard working hours when required.
Send resume to Aakkankshha HR - 9014898045
Work Location: In person
