Job Summary
We are seeking a highly organized, proactive, and trustworthy Administrative Assistant to work directly with the CEO. This role involves managing the CEO’s daily tasks, coordinating schedules, handling communications, and ensuring smooth execution of priorities. The ideal candidate must be detail-oriented, discreet, and capable of handling multiple responsibilities in a fast-paced environment.
Key Responsibilities1. Executive Support
- Manage and maintain the CEO’s calendar, appointments, and meetings.
- Coordinate internal and external meetings, including preparing agendas and taking minutes.
- Handle confidential documents and sensitive information with discretion.
- Prepare reports, presentations, and correspondence on behalf of the CEO.
2. Task & Priority Management
- Track and follow up on key action items and deadlines.
- Ensure timely completion of tasks assigned by the CEO.
- Assist in strategic planning and execution of special projects.
3. Communication Management
- Act as a point of contact between the CEO and internal/external stakeholders.
- Screen calls, emails, and requests, prioritizing as necessary.
- Draft professional emails, letters, and other communications.
4. Coordination & Operations
- Arrange travel, accommodations, and itineraries.
- Coordinate company events and executive meetings.
- Support cross-department communication when required.
5. Administrative Duties
- Maintain organized filing systems (digital and physical).
- Manage expense reports and basic documentation.
- Support general administrative functions as needed.
Required Qualifications
- Bachelor’s degree in Business Administration or related field (preferred).
- 2–5 years of experience in executive or administrative support.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of professionalism and confidentiality.
- Proficiency in MS Office (Word, Excel, PowerPoint) and email management tools.
Key Skills
- Attention to detail
- Problem-solving ability
- Multitasking
- Excel
- Strong interpersonal skills
- English Speaking
Working Relationship
- Reports directly to the CEO.
- Works closely with senior leadership and department heads.
Job Type: Full-time
Pay: ₹10,778.42 - ₹20,982.41 per month
Benefits:
- Health insurance
- Paid time off
- Provident Fund
Work Location: In person
