The Mansion | Chattarpur , Delhi | Full-time, In-person
About The Role
The Mansion is a premium design-led gifting brand serving luxury hospitality, corporate, and high-end clients.
We are looking for an Accounts & Office Coordinator to own our books, financial records, inventory accounting, and office administration. You'll be the operational backbone that lets the founder and team focus on growth.
This is a desk role with office oversight . You will work alongside our external CA (compliance), Warehouse Manager (physical stock), Product Merchandisers and Client Coordinator (front-of-house).
Core Responsibilities
Accounts & Bookkeeping (primary — ~60% of time)
- Full bookkeeping on Tally Prime - sales, purchase, expense, journal entries
- Generate client invoices, manage receivables, follow up on outstanding payments
- Prepare and process Purchase Orders; maintain vendor ledgers
- Bank, credit card, and payment gateway reconciliations (Shopify, Razorpay, etc.)
- E-way bills, e-invoicing
- Monthly closing - clean P&L, expense reports, sales reports
- Coordinate monthly hand-off pack to external CA (GST, TDS, return inputs ready)
- Export documentation - commercial invoice, packing list, BL/AWB, Certificate of Origin, bank submissions
- Maintain organised digital records - invoices, POs, contracts, vendor documents
Inventory Accounting & Supplies Oversight (~15%)
- Maintain stock journal in Tally - keep records aligned with Warehouse Manager's physical counts
- Monthly stock count audit (verification, not handling) with Warehouse Manager
- Track reorder levels for packaging, office, and studio supplies - flag and place orders before stock-outs
- Vendor coordination for supplies and office needs
HR & People Admin (~15%)
- Attendance and leave tracking
- Monthly payroll inputs to CA - including TDS, PF/ESI where applicable
- Onboarding paperwork - offer letters, employee files, documentation
- Interview scheduling and hiring logistics
- First point of contact for basic internal HR queries
Office & Internal Coordination (~10%)
- Oversee studio and office upkeep - cleanliness, organisation, supplies
- Vendor coordination for housekeeping, repairs, office needs
- Basic call receiving and routing
- Meeting scheduling, prepare meeting notes when required
- Document organisation - physical and digital
Who You Are
Must-haves
- 4–6 years of experience as an Accounts Executive in a small-to-mid sized company (premium brand, design studio, boutique agency, or similar)
- Strong working knowledge of Tally Prime, GST, TDS, e-way bills, e-invoicing, reconciliations
- Comfortable owning month-end closing and CA coordination independently
- Excellent organisation - you live in trackers, files, and follow-ups
- Good written and spoken English - you'll handle vendor, employee, and basic client communication
- Comfortable handling 6 - 8 different threads in a day without dropping any
- Ownership-led - you close loops without being reminded
Backgrounds we're looking for
- Small-to-mid premium D2C brands
- Boutique design studios, architecture firms, fashion ateliers
- Boutique agencies, PR firms, premium event production houses
- In-house accounts roles where the person was the sole or senior accounts person reporting to founders
Not for you if
- Your background is in large corporates, BPOs, or factory finance teams
- You're a Tally operator who waits for instructions on each entry
- You see office upkeep, supply ordering, or HR admin as beneath your skill set
- You need a CA above you to make every decision
- You're looking to transition into pure finance, FP&A, or CA practice - this is a generalist ownership role
Job Type: Full-time
Pay: ₹40,000.00 - ₹45,000.00 per month
Application Question(s):
- We sell on our website and receive payments via payment gateway. Walk us through how you would reconcile one month of sales across these channels with our Tally books. What would you check first?
- Describe one situation where you took charge of a financial or operational mess that wasn't formally your job - broken records, missed payments, untracked inventory
- Describe one export shipment you handled end-to-end. Include: destination country, what documents you prepared, which bank you coordinated with, and any compliance issue you ran into. Keep it under 5 lines.
- Have you independently handled GST filing inputs, TDS, and e-way bills in your current or previous role?
- Have you handled export documentation (commercial invoice, packing list, BL/AWB, Certificate of Origin, bank submissions) in any previous role?
- Are you comfortable handling office administration, supply ordering, and HR admin alongside accounts?
- What is your current/most recent monthly in-hand salary?
Experience:
- hands-on experience do you have working on Tally Prime?: 3 years (Required)
Work Location: In person
