Company: Jaipur Rugs
Designation: Office Administration Executive
Location: Jaipur, Rajasthan
Department: Administration
Employment Type: Full-Time
About Jaipur Rugs
Jaipur Rugs is a global social enterprise that connects rural artisans with international markets through the art of handmade carpets. With a strong commitment to craftsmanship, innovation, and sustainable growth, Jaipur Rugs fosters an inclusive work environment where people are empowered to create meaningful impact.
Position Summary
We are looking for a proactive and organized Office Administration Executive to oversee the day-to-day administrative operations of our Jaipur office. The ideal candidate will ensure smooth office functioning, coordinate with internal departments and external vendors, maintain workplace facilities, and provide administrative support to enhance operational efficiency.
Key Responsibilities
- Manage day-to-day office administration and ensure seamless office operations.
- Coordinate housekeeping, security, pantry, transport, and facility management services.
- Maintain office infrastructure and coordinate repairs and preventive maintenance.
- Manage office supplies, stationery, and inventory, ensuring timely procurement.
- Coordinate with vendors for administrative services and maintain vendor records.
- Process and maintain administrative bills, invoices, and documentation.
- Handle courier, postal, and document dispatch activities.
- Coordinate travel arrangements, accommodation bookings, and logistics as required.
- Ensure meeting rooms are organized and ready for internal and external meetings.
- Support onboarding by arranging employee workstations, ID cards, and other administrative requirements.
- Assist in organizing company events, employee engagement activities, and meetings.
- Maintain records of office assets and ensure proper asset tracking.
- Ensure compliance with office safety, cleanliness, and workplace standards.
- Collaborate with HR, IT, Finance, and other departments for administrative support.
- Perform any other administrative responsibilities assigned by the management.
Qualifications
- Bachelor's degree.
- 5 years of experience in Office Administration, General Administration, or Facility Management.
- Experience in a corporate or manufacturing environment will be an added advantage.
Required Skills
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook).
- Strong coordination and stakeholder management skills.
- Good documentation and record-keeping practices.
- Problem-solving and decision-making abilities.
- Attention to detail and a service-oriented mindset.
Key Competencies
- Office Administration & Operations
- Canteen & Cafeteria Management
- Guest House Management
- Vehicle & Fleet Management
- Travel & Accommodation Management
- Facility & Workplace Management
- Office Maintenance & Infrastructure Coordination
- Housekeeping & Security Management
- Administrative Documentation & Record Management
- Event & Meeting Coordination
- Cross-functional Coordination
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
