Description :
As an Office Administrator Executive, you will support the day-to-day administrative operations of the office. This role is ideal for a motivated individual looking to gain hands-on experience in office management, coordination, and support functions in a dynamic work environment.
Location :
No of Vacancies:
Experience :
Qualification :
- Any Diploma or Bachelor’s Degree
Skills/Requirements :
- Diploma/ Degree required (in any field)
- Excellent written and verbal communication skills
- Excellent organizational skills and attention to detail.
- Excellent time management skills
- Strong knowledge of MS Office (Word, Excel, PPT)
- Ability to multi-task and prioritize works
- Ability to function well in a high-paced and at times stressful environment.
- Able to complete complex administrative tasks with minimal supervision
Responsibilities: Administration & Documentation
- Maintain and file all records systematically, including contracts, POs, letters, and financial statements
- Take regular inventory of office supplies and place orders when stock is low
- Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.)
- Distribute internal documents, memos, and notices to relevant departments
- Maintain repository for easy access to important documents
Facilities & Office Management
- Maintain a clean, hygienic, and organized office environment
- Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees
- Coordinate with maintenance staff and arrange necessary repairs promptly
- Ensure proper use of office resources including PCs, laptops, printers, and other equipment
- Inspect and ensure all electrical equipment is turned off after office hours
Visitor & Guest Management
- Greet and welcome all visitors, directing them to the appropriate sections or personnel
- Monitor office security systems and implement precautionary measures as needed
- Coordinate meeting room bookings, client visits, and internal functions
Employee Onboarding & HR Support
- Welcome new joiners and provide office tours to help them acclimate
- Assist new employees with joining formalities and benefits paperwork
- Introduce new hires to teams and managers to foster integration
- Coordinate with the HR department to ensure all personnel files are completed
Additional Responsibilities
- Coordinate with external vendors and service providers for facility-related needs
- Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives
- Support ad-hoc administrative tasks assigned by management
