Key ResponsibilitiesExecutive Support
- Manage the Director's daily schedule, appointments, and meetings.
- Coordinate client meetings and maintain meeting records.
- Draft emails, letters, proposals, quotations, and presentations.
- Handle confidential documents with professionalism.
Project Coordination
- Track project progress and deadlines.
- Coordinate with architects, consultants, contractors, and vendors.
- Follow up with clients regarding approvals, payments, and required information.
- Maintain project files and documentation.
Office Operations
- Ensure smooth day-to-day office functioning.
- Organize digital and physical records.
- Coordinate travel, site visits, and meeting schedules.
- Manage office supplies and administrative requirements.
Client Communication
- Serve as the primary point of contact for client inquiries.
- Schedule meetings and maintain communication throughout projects.
- Ensure timely responses and a high standard of client service.
Business Support
- Prepare consultancy proposals and fee quotations.
- Track invoices, payments, and outstanding dues.
- Maintain CRM records and client databases.
- Assist in improving office systems and workflows.
Team Coordination
- Coordinate tasks among architects, designers, draftsmen, consultants, and vendors.
- Monitor timelines and ensure deliverables are completed on schedule.
- Help maintain accountability across ongoing projects.
Required Skills
- Excellent verbal and written communication skills (English & Hindi).
- Strong organizational and multitasking abilities.
- Professional attitude and positive personality.
- High attention to detail.
- Ability to work independently and solve problems proactively.
- Strong follow-up and coordination skills.
- Good time management.
Software Knowledge
Preferred experience with:
- Microsoft Excel
- Microsoft Word
- PowerPoint
- Google Workspace
- WhatsApp Business
What We're Looking For
We are seeking someone who:
- Takes ownership of responsibilities.
- Anticipates problems before they arise.
- Maintains confidentiality and professionalism.
- Communicates confidently with clients and consultants.
- Is committed to long-term growth with the company.
- Enjoys building efficient systems and improving processes.
Pay: ₹10,281.28 - ₹12,000.00 per month
Work Location: In person
