Job Description
The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Senior Managers and other staff.
The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned.
Key responsibilities include:
- Managing calendars and scheduling meetings
- Ordering office supplies
- Arranging purchase orders
- Making travel arrangements & preparing expense reports as requested
- Assisting with preparation of presentations
- Managing departmental administrative files
- Performing administrative duties as assigned
- Maintaining distribution, contact and personnel lists
- Coordinating mailings and courier/deliveries
- Managing the administrative aspects of relationships with outside experts and vendors
- Participating in department project teams
- Provide backup support to additional department ACs
- Managing individual and team calendars (Outlook)
- Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
- Organizing meeting rooms, including logistics, catering and equipment needs
- Preparing agendas and take action items as required.
- Assisting with special projects as requested by the Directors and others within group.
Basic Qualifications:
Associate’s degree & 1 to 3 years of Administrative experience
Preferred Qualifications:
• Bachelor's Degree •Experience working in biopharma industry
- 1 to 3+ years of experience in an administrative support role supporting large teams at different levels
- Managing multiple calendars including coordination across multiple time zones
- Excellent written, verbal, and presentation skills in communicating key business and clinical information
- Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, SharePoint, and the Learning Management System at Amgen
- Experience providing administrative support to remote staff
- Outstanding organizational and interpersonal skills
- Ability to work in a fast-paced, deadline-driven environment
- Discretion in dealing with proprietary information
