JOB SUMMARY
1. Core Accounts Payable Operations
Invoice Intake & Verification: Receive, log, and verify vendor invoices, carrier bills, driver trip vouchers, and fuel card statements.
3-Way Matching: Perform 3-way matching between Purchase Orders (POs) / Rate Contracts, Vendor Invoices, and Proof of Delivery (PODs) / Material Receipt Notes (MRNs).
Payment Run Execution: Prepare daily/weekly payment batches (NEFT, RTGS, IMPS, or Cheque) as per agreed credit terms and payment priorities.
Vendor & Driver Query Management: Serve as the primary point of contact for fleet owners, sub-contractors, and fuel vendors regarding payment status, deductions, and hold-ups.
2. Logistics Accounting
Trip Sheet & Expense Posting: Process driver trip expenses (bata, tolls, loading/unloading fees) and record them under correct vehicle cost centers.
GL & Cost Center Allocation: Code all expenses into appropriate General Ledger (GL) accounts, mapping costs to specific trucks, routes, or fleet branches.
Vendor & Sub-Contractor Ledger Reconciliation: Periodically reconcile ledgers with third-party vehicle owners, spare part vendors, and garage service providers to resolve balance discrepancies.
Month-End Accruals: Book month-end accruals for unbilled freight trips, transit expenses, and pending maintenance bills to ensure accurate financial reporting.
3. Indian Statutory & Compliance
TDS Deduction & Compliance: Apply accurate Tax Deducted at Source (TDS) under Section 194C (contractors/transportation) and Section 194I (rentals), ensuring valid declarations (Form 15G/15H/Transporter Declarations) are filed for exemptions.
GST & RCM (Reverse Charge Mechanism): Identify GTA (Goods Transport Agency) services under RCM, compute GST liability, and ensure compliant invoicing.
GSTR-2B Reconciliation & ITC: Verify vendor invoices against GSTR-2B to ensure Input Tax Credit (ITC) is claimed only for tax-compliant vendors.
E-Way Bill & Audit Trail: Validate E-Way Bill details against tax invoices and maintain organized digital records for internal and statutory audits.
QUALIFICATION- Minimum - B.com
Pay: ₹25,000.00 - ₹40,000.00 per month
Work Location: In person
