The Accounting Clerk is responsible for the accounts payable, accounts receivable, Income Auditor, Payable as well functions as well as General Cashier at the hotel, as applicable; ensuring invoices are received and/or processed on a timely basis, responsible for handling all the hotel deposits in accordance with Hyatt Standards.
- Approach all encounters with guests and employees in a friendly, service-oriented manner.
- Maintain regular attendance in compliance with Hyatt standards, as required by
- scheduling which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working as per Hyatt standards.
- Always comply with Hyatt standards and regulations to encourage safe and efficient hotel operations.
- Ensure hotel billing is processed and mailed in a timely fashion.
- Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with the property Accounting LSOP’s.
- Generate an aging report as directed by the property/Corporate Office.
- Maintain a filing system for direct billing.
- As directed by department leaders, assist the Property Accountant with Accounts Receivable team.
- Assist the Property Accountant with the administration of Accounts Payable including processing invoices for payment and maintenance of the checkbook accounting system.
- Participate in credit meetings and give status of accounts if needed.
- Assist the Property Accountant with the administration of Human Resources issues, including processing payroll administration and distribution of paychecks.
- Assist with other accounting duties as directed by the department leaders.
- Assist with filing of Accounting Paperwork.
- Interacting and occasionally having unsupervised contact with guests and/or colleagues
- Access and control to sensitive areas in the hotel premises, including bank reconciliation and proprietary financials.
- Appropriately handle and manage confidential information including proprietary and trade secret information and access to information technology systems.
- Secure and archive required payroll records for the appropriate length of time per state, federal, and company guidelines.
- Secure and archive required payroll records for the appropriate length of time per state, federal, and company guidelines
