Job Description – Office Administrator
Department: Administration
Location: Child Development Center
Reporting To: HR / Center Head
Position Overview
We are looking for a highly organized, attentive, and responsible Office Administrator to support the smooth day-to-day operations of our Child Development Center. The ideal candidate should be detail-oriented, proactive, professional, and capable of handling administrative responsibilities with accuracy and care. Since the role involves coordination with children, parents, therapists, and internal teams, the candidate must maintain confidentiality, patience, and a high level of accountability at all times.
Key ResponsibilitiesAdministrative Operations
- Manage daily front office and administrative activities efficiently.
- Maintain accurate records, files, attendance, and documentation.
- Ensure proper handling of admission forms, therapy schedules, reports, and office records.
- Monitor and maintain office supplies, stationery, and inventory.
- Coordinate appointments, meetings, and staff schedules.
Parent & Client Coordination
- Professionally interact with parents, guardians, and visitors.
- Address basic queries and redirect concerns to the concerned department.
- Ensure smooth communication between therapists, management, and parents.
- Maintain confidentiality of child and family-related information.
Coordination & Reporting
- Coordinate with different departments for smooth center functioning.
- Prepare reports, maintain data, and update records regularly.
- Follow up on pending tasks, documentation, and approvals.
- Support HR and management in administrative and operational activities.
Compliance & Workplace Management
- Ensure discipline and professional environment within the center.
- Monitor cleanliness, organization, and overall office management.
- Handle sensitive information responsibly and maintain professionalism.
- Follow organizational policies, procedures, and reporting structures carefully.
Required Skills & Qualities
- Strong attention to detail and accuracy.
- Highly attentive, careful, and responsible in handling work.
- Good communication and interpersonal skills.
- Ability to multitask and prioritize effectively.
- Strong organizational and coordination abilities.
- Basic knowledge of MS Office, email communication, and documentation.
- Ability to work under pressure and meet deadlines.
- Professional attitude with problem-solving mindset.
- Patience, empathy, and positive behavior while dealing with children and parents.
Eligibility Criteria
- Bachelor’s degree in Administration, Management, Commerce, or related field preferred.
- Prior experience in administration/front office/coordinator role is an added advantage.
- Experience in healthcare, education, therapy center, or child development setup will be preferred.
Expectations from the Candidate
- Must be punctual, disciplined, and dependable.
- Should maintain professionalism and confidentiality at all times.
- Must be attentive to instructions and careful in documentation and coordination.
- Should take ownership of responsibilities and complete tasks efficiently.
- Ability to maintain a supportive and child-friendly environment is essential.
Work Environment
The candidate will work closely with therapists, management, children, and parents in a professional child development setting focused on care, coordination, and operational excellence.
Pay: ₹15,000.00 - ₹16,000.00 per month
Work Location: In person
