Position: Document Controller
Department: Projects / Engineering
Location: As per Project Requirement
Reporting To: Project Manager / Project Head
Employment Type: Full-Time
Job Summary
We are looking for a meticulous Document Controller with expertise in engineering documentation management, project record control, and document filing systems. The candidate will be responsible for managing project documentation, preparing filing systems, recording meeting minutes, and supporting project teams with documentation control procedures.
Key Responsibilities
● 1. Documentation Management
○ Manage engineering documentation and comprehensive project records.
○ Prepare and maintain organized document filing systems and archives.
○ Implement document control procedures and version management systems.
○ Ensure all documents are properly indexed and retrievable.
● 2. Document Preparation & Filing
○ Record meeting minutes accurately and maintain project meeting documentation.
○ Prepare technical documentation and engineering reports.
○ Compile project-related documents including drawings, specifications, and reports.
○ Maintain chronological filing systems for all project documents.
● 3. Document Control Procedures
○ Support project teams with documentation control procedures and guidelines.
○ Coordinate document distribution to relevant stakeholders.
○ Maintain document version control and revision tracking.
○ Ensure compliance with document control standards and procedures.
● 4. Drawing & Technical Management
○ Manage HVAC, electrical, ELV, and architectural drawing systems.
○ Maintain as-built drawing coordination and updates.
○ Prepare drawing indexes and technical specification management.
○ Support engineering teams with drawing revision and control.
● 5. Project Reporting
○ Prepare daily, weekly, and monthly project reports.
○ Compile project progress information from various teams.
○ Prepare handover documentation and project closure reports.
○ Support quality and compliance reporting requirements.
● 6. Archive & Retrieval
○ Maintain organized document archives and historical records.
○ Manage document retrieval requests from project teams.
○ Ensure document confidentiality and security protocols.
○ Prepare documentation for project handover and close-out.
Required Technical Skills
● Document Management Systems
● Engineering Documentation Control
● Project Record Management
● Filing & Archive Systems
● Drawing Management & Control
● Meeting Minutes & Documentation
● Microsoft Word
● Microsoft Excel
● Microsoft PowerPoint
● Document Database Management
● Version Control & Revision Tracking
● Technical Report Preparation
● Office Software Proficiency
● Communication & Coordination
Education
● Bachelor's degree or above in any discipline
Experience
● Experience in engineering document management or technical documentation control.
● Demonstrated proficiency in document management systems and office software.
● Strong organizational and coordination skills with attention to detail.
Language Requirements
● Fluent in English (written and verbal communication) - MANDATORY
● Excellent English writing skills for documentation and reporting
● Chinese language proficiency highly preferred
● Strong communication skills for coordination with all project teams
Interview Details
● Interview Mode: Face-to-Face
● Location Preference: Candidates from nearby/local locations are strongly preferred
● Interview Location: Huake Engineering India Pvt. Ltd.
Plot No. 21A, Sector 24, YEIDA, Vill- Fatehpur Atta, Greater Noida, Gautam Buddha Nagar, UP - 203201 , Tel: +91-9311396910
● No remote interviews will be conducted
Job Type: Full-time
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Health insurance
- Leave encashment
- Provident Fund
Work Location: In person
