You will be the operational backbone of the Medlora office - handling invoicing, purchase entries, logistics coordination, packing floor supervision, and office administration. This is a hands-on role that touches every part of daily business operations.
Responsibilities
1. Invoicing & Order Management • Receive purchase orders (POs) from customers via phone, email, or WhatsApp. • Generate B2B invoices accurately and on time in the billing system. • Verify PO details quantities, SKUs, rates, and GST applicability before invoicing. • Maintain a log of all POs received, invoices raised, and payment status. • Follow up on outstanding invoices in coordination with the founder. 2. Purchase & Expense Management • Enter all purchase bills and operational expenses into the accounting/ERP system promptly. • Reconcile purchase entries against delivery records and vendor invoices. • Maintain an organised file (physical and digital) of all purchase documents. • Flag discrepancies in purchase quantities or pricing to management immediately. 3. Logistics Coordination • Inform the logistics / courier team about each outbound dispatch quantities, destination, and dispatch date. • Arrange pickup scheduling and confirm dispatch timelines with transporter partners. • Track outbound shipments and communicate delivery status to customers when needed. • Maintain a dispatch register with LR/docket numbers, dispatch dates, and delivery confirmations. 4. Packing Floor Supervision • Supervise packing labour on the premises assign tasks, set daily targets, and monitor quality. • Ensure correct product, quantity, and packaging standards for every outbound order. • Maintain a daily packing record, units packed, labour attendance, and any issues. • Report packing shortfalls, material issues, or labour concerns to management promptly. 5. Office & Stationery Management • Manage day-to-day office functioning - filing, document management, and general upkeep. • Maintain adequate stock of office stationery and packaging materials; reorder before stock runs out. • Handle incoming and outgoing correspondence, courier, and documentation. • Support the founder with any ad-hoc administrative or coordination tasks.
Job Types: Full-time, Permanent
Pay: ₹12,000.00 - ₹16,000.00 per month
Work Location: In person
