Position: Purchase Executive – Punjab Region
Role Purpose
The Purchase Executive – Punjab Region will be responsible for end-to-end procurement of raw materials, packaging, and consumables for the Punjab warehouse/kitchens. The role focuses on cost control, vendor management, timely availability of stock, and compliance with company procurement and GST processes.
Key Responsibilities
1. Procurement & Vendor Management
- Manage day-to-day purchasing for Punjab region warehouses/kitchens.
- Identify, onboard, and manage local vendors for vegetables, groceries, frozen items, packaging, and consumables.
- Negotiate prices, credit terms, and delivery schedules to achieve cost optimization.
- Ensure multiple vendor options for critical SKUs to avoid supply disruptions.
2. Purchase Planning & Cost Control
- Prepare daily/weekly purchase plans based on consumption, stock levels, and demand forecasts.
- Compare vendor rates for the same SKU and recommend the most cost-effective option.
- Support implementation of weighted average cost (WAC) and standardized pricing.
- Track price fluctuations and highlight abnormal rate increases.
3. Order Processing & Coordination
- Raise purchase orders (POs) as per approved requirements.
- Coordinate with vendors for timely deliveries as per agreed schedules.
- Ensure proper documentation: PO, invoice, delivery challan, and GST compliance.
4. GRN & Stock Coordination
- Coordinate with warehouse team for proper GRN (Goods Receipt Note) entry.
- Ensure quantity, quality, and rate verification at the time of receipt.
- Resolve shortages, damages, or quality issues with vendors.
5. Billing & Payments Support
- Verify vendor invoices against PO and GRN.
- Coordinate with accounts team for timely vendor payments.
- Track credit days and follow up on outstanding invoices.
6. Reporting & Analysis
- Maintain daily and monthly purchase reports.
- Share vendor-wise, SKU-wise purchase summaries.
- Support Vendor Management System (VMS) by providing data on cost, delivery, and service performance.
- Assist in monthly reconciliation of purchase vs consumption.
7. Compliance & SOP Adherence
- Ensure adherence to company procurement SOPs.
- Maintain proper documentation for audits and GST checks.
- Follow ethical purchasing practices and company policies.
Qualifications & Experience
- Graduate (Commerce / Supply Chain / Operations preferred).
- 1–2 years of experience in procurement or purchase role (food, FMCG, or hospitality preferred).
- Experience handling regional vendors is an advantage.
Reporting To
Warehouse Manager / SCM Head
Location
Punjab Region (Warehouse-based)
Pay: ₹14,000.00 - ₹17,000.00 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person
