Job Summary
We are looking for a proactive, organized, and people-oriented Event HR Executive to manage all human resource functions related to event operations. The ideal candidate will be responsible for recruiting, coordinating, and managing event staff while ensuring smooth communication, compliance, and workforce efficiency before, during, and after events.
Key Responsibilities - Recruitment & Staffing
- Recruit and onboard event staff, promoters, hosts, volunteers, coordinators, and temporary workers.
- Build and maintain a database of freelancers and event professionals.
- Schedule interviews and conduct employee screening.
- Coordinate manpower requirements with the event operations team.
Employee Management
- Prepare staff rosters and duty assignments.
- Maintain employee attendance and shift records.
- Handle staff documentation, contracts, and onboarding formalities.
- Manage employee discipline and resolve workplace issues professionally.
Training & Development
- Conduct orientation sessions for new employees.
- Train staff on company policies, customer service standards, and event protocols.
- Ensure all team members understand their responsibilities before each event.
Event Coordination
- Coordinate manpower allocation for every event.
- Ensure adequate staffing at all venues.
- Monitor staff performance during events.
- Arrange replacement staff in case of emergencies or absenteeism.
Payroll & Administration
- Maintain attendance records for payroll processing.
- Verify timesheets and overtime.
- Coordinate salary payments for permanent and temporary staff.
- Maintain employee records and HR documentation.
Compliance
- Ensure compliance with company policies and labor laws.
- Maintain confidentiality of employee information.
- Promote workplace safety and professional conduct.
Performance Management
- Evaluate employee performance after each event.
- Collect feedback from event managers.
- Recommend recognition, training, or corrective action where required.
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, Event Management, or a related field.
- 2–5 years of HR experience, preferably in the event, hospitality, or service industry.
- Experience in recruiting temporary or event-based staff is an advantage.
Skills Required
- Strong communication and interpersonal skills.
- Excellent organizational and time-management abilities.
- Leadership and team management skills.
- Problem-solving and conflict resolution.
- Ability to work under pressure and meet deadlines.
- Knowledge of Microsoft Office (Excel, Word, PowerPoint).
- Familiarity with HR software is an advantage.
Preferred Qualities
- Positive attitude and professional appearance.
- Ability to multitask in a fast-paced environment.
- Flexible to work evenings, weekends, and public holidays when events require.
- Strong decision-making and coordination skills.
Key Performance Indicators (KPIs)
- Timely recruitment and staffing for events.
- Employee attendance and retention rates.
- Staff performance and client satisfaction.
- Compliance with HR policies and documentation.
- Payroll accuracy and on-time processing.
- Successful manpower deployment for every event.
Reporting To
Operations Manager / Event Director
Employment Type
- Full-Time
- Contract
- Freelance (as required)
Work Location
Office and On-Site Event Venues
Compensation
Salary: As per company policy and experience.
Benefits
- Performance incentives
- Professional development opportunities
- Travel allowance (where applicable)
- Mobile reimbursement (where applicable)
- Career growth within the organization
Pay: ₹15,000.00 - ₹30,000.00 per month
Work Location: In person
