Job Title: Facility Executive
Location: Bokaro, Jharkhand
Department: Administration & Facilities
Employment Type: Full-Time | Work from Office
About the Role
PhysicsWallah is seeking a proactive and technically skilled Facility Executive to oversee the day-to-day facility operations at our Bokaro center. The role involves managing infrastructure, ensuring preventive maintenance, supervising vendors, maintaining safety compliance, and providing a safe, efficient, and well-maintained environment for students and employees.
Key Responsibilities
Facility Operations
-
Ensure smooth day-to-day operations of the Bokaro center.
-
Monitor and maintain overall building infrastructure and utilities.
-
Conduct regular inspections to identify maintenance requirements.
-
Ensure classrooms, offices, and common areas are clean, functional, and operational.
Equipment Maintenance
-
Operate, monitor, and maintain:
-
Air Conditioning (AC) Systems
-
Diesel Generator (DG) Sets
-
Reverse Osmosis (RO) Systems
-
UPS & Power Backup Systems
-
CCTV Surveillance Systems
-
Fire Alarm & Fire Fighting Systems
-
Coordinate preventive and corrective maintenance with vendors and service providers.
-
Ensure minimum downtime of all critical equipment.
Classroom & Infrastructure Management
-
Maintain classroom infrastructure, including:
-
Smart Boards
-
Projectors
-
Classroom Furniture
-
Lighting Systems
-
IT Assets
-
Ensure classrooms are fully operational before the commencement of daily sessions.
Preventive Maintenance
-
Develop and execute preventive maintenance schedules.
-
Track Annual Maintenance Contracts (AMCs) and service schedules.
-
Identify potential maintenance issues and resolve them proactively.
Safety & Compliance
-
Ensure compliance with organizational safety SOPs and statutory regulations.
-
Conduct routine fire safety inspections and emergency preparedness checks.
-
Support internal and external audits and maintain compliance documentation.
Vendor Management
-
Manage third-party vendors, including:
-
Housekeeping
-
Security
-
Pest Control
-
Electrical & HVAC Services
-
Civil Maintenance
-
Monitor vendor performance and ensure adherence to service-level agreements (SLAs).
-
Verify work completion and coordinate invoice processing.
Utility & Cost Management
-
Track electricity, diesel, water, and HVAC consumption.
-
Recommend measures to improve operational efficiency and reduce utility costs.
-
Prepare monthly utility usage reports.
Inventory & Asset Management
-
Maintain inventory of maintenance materials and consumables.
-
Coordinate procurement of facility-related items.
-
Perform asset tagging and maintain accurate asset records.
-
Ensure timely replenishment of critical stock.
Documentation & Reporting
-
Maintain maintenance logs, inspection reports, and service records.
-
Prepare daily, weekly, and monthly facility reports.
-
Maintain records of AMCs, vendor agreements, and compliance documentation.
Cross-Functional Coordination
-
Coordinate with regional administration, operations, and IT teams.
-
Support infrastructure expansion, renovation, and special projects.
-
Ensure timely resolution of facility-related issues.
Eligibility Criteria
Educational Qualification
-
B.Tech or Diploma in Electrical Engineering, Mechanical Engineering, Civil Engineering, or Facility Management (Preferred).
Experience
-
2–5 years of experience in Facility Management, Administration, or Infrastructure Operations.
-
Experience in educational institutions, corporate offices, hospitals, or commercial facilities is preferred.
Required Skills
-
Strong knowledge of HVAC, DG Sets, UPS, Electrical Systems, RO Systems, and Fire Safety.
-
Preventive maintenance planning and execution.
-
Vendor and AMC management.
-
Inventory and asset management.
-
Good troubleshooting and problem-solving skills.
-
Excellent communication and coordination abilities.
-
Proficiency in MS Excel, Word, and reporting.
