Job Description – Production Batch Coordinator
Position: Production Batch Coordinator
Department: Production
Reporting To: Production Manager / Factory Manager
Location: Surat Factory
Job Summary
The Production Batch Coordinator is responsible for planning, issuing, monitoring, and closing production batches to ensure manufacturing activities are carried out efficiently, accurately, and in compliance with quality standards, production schedules, and company procedures. The role acts as a link between Production, Stores, Quality Assurance (QA), and Planning to ensure smooth batch execution.
Key Responsibilities:
Prepare and issue production batch documents as per the approved production plan.
Verify availability of raw materials, packaging materials, and production documents before batch commencement.
Coordinate with Stores for timely issuance of raw and packing materials.
Ensure production batches are executed as per approved Batch Manufacturing Records (BMR) and Standard Operating Procedures (SOPs).
Monitor batch progress and update production status regularly.
Maintain batch-wise production records, yield reports, wastage reports, and reconciliation reports.
Coordinate with the Quality Assurance team for in-process checks, approvals, and batch release requirements.
Ensure all production documentation is complete, accurate, and submitted on time.
Track batch completion against production schedules and escalate delays to the Production Manager.
Ensure traceability of all production batches from raw material issuance to finished goods.
Coordinate with the Planning team to prioritize production as per business requirements.
Maintain compliance with GMP, safety standards, housekeeping, and company policies.
Support internal and external audits by maintaining proper production records.
Analyze batch losses, production variances, and downtime, and recommend corrective actions.
Ensure timely closure of production batches in ERP/production systems (if applicable).
Key Performance Indicators (KPIs)
On-time batch completion
Production schedule adherence
Batch documentation accuracy
Yield achievement
Material reconciliation accuracy
Production downtime reduction
Zero documentation non-conformities
Audit compliance
Batch closure within defined timelines
Qualifications:
Alternatively, B.Sc./M.Sc. in Industrial Chemistry, Chemical Sciences, or a related field
4–6 years of experience in production coordination, preferably in perfumes, cosmetics, FMCG, or manufacturing.
Skills Required:
Production planning and coordination
Batch Manufacturing Record (BMR) management
ERP/MRP knowledge (SAP, Spine, Tally, or similar systems)
Strong documentation skills
Good analytical and problem-solving ability
Excellent coordination and communication skills
Knowledge of GMP, ISO standards, and safety practices
Proficiency in MS Excel and Microsoft Office
Behavioral Competencies
Attention to detail
Accountability and ownership
Time management
Teamwork
Ability to work under pressure
Decision-making skills
Process-oriented mindset
Continuous improvement approach
Working Conditions
Factory-based role.
May require extended working hours during peak production periods.
Regular interaction with Production, QA, Stores, Planning, Maintenance, and Warehouse teams.
Pay: ₹30,000.00 - ₹50,000.00 per month
Work Location: In person
