Job Summary:
The Executive will support CleanTech India’s operations by managing procurement activities, coordinating domestic and international logistics, and handling customs clearance processes, vendor and customer invoices and cash flow. This role requires strong knowledge strong accounting and procurement, vendor coordination, and documentation, with a preference for candidates having an accounting or finance background. The position plays a critical role in ensuring timely material availability, cost control, and regulatory compliance and ensure projects are completed on budget.
Key Responsibilities:
- Support procurement activities including vendor coordination, RFQs, purchase order processing, and delivery tracking.
- Coordinate end-to-end logistics for domestic and international shipments, including air, sea, and road transport.
- Manage import and export documentation such as commercial invoices, packing lists, shipping bills, BL/AWB, COO, and insurance documents.
- Liaise with freight forwarders, customs brokers, and clearing agents to ensure smooth customs clearance.
- Ensure compliance with Indian customs regulations, GST requirements, and trade compliance standards.
- Track shipment status, resolve delays, and proactively communicate updates to internal stakeholders.
- Maintain accurate records of procurement, logistics, and customs-related documentation.
- Support cost tracking, reconciliation of logistics invoices, and coordination with the accounts team.
- Manage invoices to customers, vendor payments, and overall cash flow.
- Assist in inventory coordination and material planning in line with project schedules.
- Support audits, internal controls, and documentation required for compliance and reporting.
- Prepare, track, and manage invoicing to customers and payment collection.
Requirements / Qualifications:
- Bachelor’s degree in Commerce, Accounting, Supply Chain, Logistics, or Business Administration preferred.
- 2–5 years of relevant experience in logistics, procurement, and finance/accounting
- Strong understanding of logistics terminology, Incoterms, import/export procedures, and customs documentation.
- Working knowledge of GST, basic accounting principles, and invoice reconciliation is preferred.
- Experience coordinating with freight forwarders, customs agents, and vendors.
- Proficiency in MS Office (Excel, Word), Tally, and procurement systems experience is an advantage.
- Strong organizational skills with attention to detail and ability to manage multiple priorities.
- Good communication and coordination skills.
- Ability to work independently and collaboratively in a fast-paced project environment.
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
Ability to commute/relocate:
- Deepanjalinagar, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Accounting: 2 years (Preferred)
- Procurement: 2 years (Preferred)
- Tax/ GST: 2 years (Preferred)
Work Location: In person
