HR Executive – Time Office, Payroll & Compliance
Department: Human ResourcesDesignation: HR ExecutiveReporting To: HR Manager / HR HeadLocation: PlantIndustry: Manufacturing
Job Purpose
To manage time office, attendance, payroll, statutory compliance, employee records, shift scheduling, and HR documentation with accuracy and timeliness.
Key Responsibilities
1. Time Office & Attendance
● Manage daily attendance and biometric records
● Track overtime, absenteeism, late/early entries
● Resolve attendance discrepancies
● Prepare monthly attendance for payroll
2. Payroll Processing
● Prepare monthly salary based on attendance, OT, deductions, incentives
● Ensure accurate wage and statutory calculations
● Coordinate salary disbursement with finance
● Handle salary-related employee queries
3. PF & ESIC Compliance
● Prepare and submit PF & ESIC challans
● Maintain statutory deduction records
● Handle registrations and updates
● Resolve employee queries
4. Employee Data Management
● Maintain employee master data and records
● Update joiners, exits, transfers, promotions
● Ensure data accuracy and confidentiality
5. IR Documentation
● Maintain disciplinary, grievance, and enquiry records
● Handle notices, warnings, and related documentation
● Support HR in labour/IR matters
6. Shift & Manpower Management
● Prepare shift schedules as per production needs
● Coordinate manpower deployment with departments
● Track weekly offs, OT, and shift changes
7. Statutory Compliance
● Maintain statutory registers and HR records
● Ensure timely updates and accuracy
● Support audits and labour inspections
Key Deliverables
● Accurate monthly attendance and payroll
● Timely PF & ESIC compliance
● Updated employee records
● Proper statutory registers
● Effective shift scheduling
● Complete IR documentation
● Zero compliance lapses
Candidate Profile
● Graduate in HR/Commerce/Business Administration
● 2–5 years HR operations experience (manufacturing preferred)
● Strong knowledge of payroll, PF, ESIC, labour laws
● Good MS Excel skills
● Experience with biometric/payroll systems preferred
● Strong documentation and coordination skills
Key Skills
Payroll, Time Office, Attendance, PF & ESIC, Labour Compliance, Statutory Registers, Shift Planning, HR Documentation, MS Excel, Communication
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
Work Location: In person
