Job DescriptionPersonal Assistant to Promoter / Founder
Industry: Real Estate (Plot Sales, Land Transactions, Micro-Market Development & Branding)
Location: Jaipur
Reporting To: Promoter / Founder
Employment Type: Full-Time
About the Role
We are looking for a highly organized, proactive, street-smart and dependable Personal Assistant to the Promoter / Founder of a growing real estate company engaged in sale and purchase of plots, land transactions, and marketing/development of specific micro-clusters / micro-markets.
This is not a routine desk PA role. The person will work closely with the Founder across business coordination, follow-ups, execution, scheduling, team coordination, marketing support, land deal assistance, documentation tracking, vendor liaison, travel management, and day-to-day problem solving.
The ideal candidate should be someone who can act as the Founder’s right hand — ensuring that work does not get stuck, tasks are followed up relentlessly, priorities are tracked, and execution happens on time.
Key Objective of the Role
To assist the Founder in managing time, communication, execution, follow-ups, coordination and business priorities across real estate transactions, plot sales operations, marketing activities, internal teams, and external stakeholders.
Key Responsibilities1) Founder / Promoter Support
- Manage the Founder’s day-to-day calendar, meetings, appointments and priorities.
- Coordinate internal and external meetings and ensure all relevant documents, briefs and updates are available beforehand.
- Act as the Founder’s point of coordination for follow-ups with employees, brokers, channel partners, vendors, consultants, lawyers, architects, and other stakeholders.
- Track pending tasks assigned by the Founder and ensure timely closure.
- Remind the Founder of key deadlines, commitments, follow-ups, calls, site visits and meetings.
- Prepare daily / weekly task sheets and priority trackers for the Founder.
- Handle confidential information, documents and discussions with professionalism and discretion.
2) Business Coordination & Follow-Up
- Follow up with internal teams on sales, collections, lead status, site visits, documentation, marketing activities and project execution.
- Coordinate with brokers, channel partners, land owners, customers, consultants and service providers for pending matters.
- Ensure that instructions given by the Founder are communicated clearly and followed through till completion.
- Maintain MOMs (Minutes of Meetings), action trackers and pending issue lists.
- Escalate unresolved matters to the Founder with proper status and context.
3) Real Estate Sales & Plot Transaction Support
- Assist in coordinating matters related to plot sale/purchase transactions, customer follow-ups, broker coordination and deal movement.
- Maintain records of inventory, plot availability, pricing sheets, customer discussions, broker leads and transaction progress.
- Coordinate with legal/documentation teams for agreements, title papers, KYC, payment schedules, allotment letters, registry-related paperwork and other transaction documents.
- Support the Founder in organizing information related to land parcels, project updates, pricing revisions and sales strategy inputs.
4) Micro-Market / Micro-Cluster Marketing Coordination
Since the business involves marketing and developing a particular micro-cluster / locality, the PA will support the Founder in coordinating activities such as:
- Tracking marketing campaigns related to a specific micro-market / cluster.
- Coordinating with designers, digital marketing agencies, content teams, printers, media vendors, signage vendors and on-ground promotional teams.
- Assisting in execution of branding activities for the locality / cluster / project ecosystem.
5) Communication & Correspondence
- Draft emails, WhatsApp messages, follow-up notes, letters, meeting summaries and business correspondence on behalf of the Founder.
- Screen calls, messages and incoming communication and prioritize them appropriately.
- Ensure important calls/messages are not missed and responses are sent on time.
- Coordinate with clients, brokers, vendors, consultants and team members professionally and promptly.
- Maintain proper records of key communication and approvals.
6) Documentation, MIS & Reporting
- Maintain organized digital and physical records of:
- Land / plot files
- Customer files
- Broker / CP details
- Vendor details
- Agreements / legal papers
- Payment records and trackers
- Marketing vendors / campaign details
- Meeting notes and follow-up trackers
- Prepare daily, weekly and monthly MIS / reports for the Founder as required.
- Update trackers for leads, bookings, collections, pending payments, documentation, broker commissions, site visits and marketing activities.
- Ensure all important files, documents and approvals are easy to retrieve when required.
7) Coordination with External Stakeholders
- Liaise with:
- Brokers / channel partners
- Customers / investors
- Landowners
- Lawyers / legal consultants
- Architects / planners / surveyors
- Government / municipal / utility offices where required
- Vendors / agencies / printers / event partners
- Schedule meetings, collect updates, and ensure commitments are followed up.
- Support the Founder in keeping multiple stakeholders aligned on active tasks and deals.
8) Travel, Site Visit & Personal Coordination
- Plan and manage the Founder’s travel, local movement, meetings and site visit schedules.
- Coordinate vehicles, route plans, appointments and required materials for site visits.
- Ensure relevant files, site maps, rate sheets, documents or presentations are available before meetings / visits.
- Support in handling occasional personal coordination tasks of the Founder where required.
9) Problem Solving & Execution Support
- Handle ad-hoc assignments with speed and ownership.
- Step in to resolve bottlenecks by coordinating with the right people and getting work done.
- Anticipate issues before they become urgent and proactively assist in solving them.
- Work with a “closure mindset” — not just passing messages, but ensuring execution happens.
Other Responsibilities / Founder’s Office Support
The role may also involve additional responsibilities depending on business priorities, such as:
- Helping recruit / coordinate vendors, staff or freelancers for business needs
- Assisting with event planning, launches, broker meets and investor interactions
- Managing office supplies / administrative coordination if needed
- Supporting the Founder with presentations, research, market intelligence and data gathering
- Assisting with follow-up on approvals, renewals, subscriptions, contracts and vendor payments
- Coordinating across multiple business verticals / special projects being handled by the Founder
- Running special tasks and confidential assignments from the Founder’s Office
Desired Candidate ProfileExperience
- 2–6 years of experience as a Personal Assistant / Executive Assistant / Founder’s Office / Business Coordinator / Admin Coordinator
- Experience in real estate, construction, land, plot sales, brokerage, founder’s office, sales coordination or business operations will be strongly preferred
- Candidates with experience handling senior management / promoter-level coordination will be preferred
Skills Required
- Strong follow-up and coordination ability
- Excellent organization and time management
- Good spoken and written communication in Hindi and English
- Ability to draft professional emails, messages and notes
- Strong command over MS Excel, Google Sheets, Word, PowerPoint and WhatsApp-based coordination
- Ability to maintain trackers, MIS and records accurately
- Comfortable handling multiple tasks and priorities at the same time
- High sense of ownership, urgency and confidentiality
- Smart, polished, presentable and professional personality
- Ability to work directly with a fast-moving Founder and adapt to changing priorities
- Strong interpersonal skills with brokers, clients, vendors and internal teams
Personality Traits We Are Looking For
- Reliable and trustworthy
- Detail-oriented but practical
- Proactive rather than reactive
- Good memory and follow-through
- Calm under pressure
- Resourceful and solution-oriented
- Assertive in follow-ups without being rude
- Mature, discreet and highly dependable
- Someone who gets work done, not just takes notes
Qualification
- Graduate in any discipline (preferred)
- MBA / BBA / commerce / management background is a plus, but not mandatory
- Strong real-world execution ability matters more than degrees
Working Style Expectations
- Will work closely with the Founder on a daily basis
- Should be available for field coordination, urgent follow-ups and occasional work beyond standard office hours when business requires
- Should be comfortable with a fast-paced, entrepreneurial environment where responsibilities can be wide-ranging
KRAs / Success Metrics for This Role
The candidate will be evaluated on:
- Timely closure of Founder-assigned tasks
- Quality of follow-ups and coordination
- Calendar and schedule management efficiency
- Accuracy of trackers, MIS and documentation
- Responsiveness and communication quality
- Ability to reduce the Founder’s operational burden
- Smooth coordination with internal teams, brokers, customers and vendors
- Reliability, discretion and execution ownership
Why Join Us
- Opportunity to work directly with the Promoter / Founder in a high-learning role
- Deep exposure to real estate sales, land transactions, plot business, marketing and business operations
- High ownership role with strong long-term growth potential
- Chance to become part of the Founder’s core execution team
Job Title Variants (Can be used depending on hiring platform)
- Personal Assistant to Founder
- Executive Assistant to Promoter
- Founder’s Office Executive
- Business Coordinator to Founder
- Executive Assistant – Real Estate
- Founder’s Office & Sales Coordination Executive
Short Hiring Summary (for job portals / WhatsApp / recruiter brief)
We are hiring a Personal Assistant / Founder’s Office Executive to work directly with the Promoter of a real estate firm involved in plot sale-purchase, land transactions and marketing of specific micro-clusters. The role involves calendar management, founder support, business follow-ups, sales coordination, documentation tracking, broker/vendor/client coordination, marketing support and execution of day-to-day priorities. We are looking for a proactive, organized and dependable person who can act as the Founder’s right hand and ensure work moves to closure.
Pay: ₹18,000.00 - ₹40,000.00 per month
Work Location: In person
