Executive Assistant to CEO
Antique Network Solution Pvt. Ltd. is a fast-growing technology company operating two innovative platforms:
- Payfin – A payment technology platform offering Collections, Payouts, and Digital Payment Solutions.
- Chitchaat – A leading CPaaS platform enabling businesses to communicate seamlessly through SMS, WhatsApp, RCS, Email, and Voice.
We are looking for a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and executive support to the CEO. The ideal candidate should possess excellent communication skills, strong organizational abilities, and the capability to manage multiple priorities in a dynamic business environment.
Key Responsibilities
Executive Support
- Manage the CEO's calendar, appointments, and daily schedule.
- Coordinate internal and external meetings, including preparing agendas and meeting materials.
- Maintain reminders and ensure timely follow-up on commitments and deadlines.
- Handle confidential information with discretion and professionalism.
Communication & Coordination
- Draft and manage professional emails, letters, and business correspondence.
- Act as a liaison between the CEO and internal departments, clients, vendors, and external stakeholders.
- Screen calls, messages, and meeting requests, ensuring appropriate prioritization.
- Coordinate travel arrangements, accommodation, and meeting logistics when required.
Administrative Responsibilities
- Maintain organized records, documents, and digital files.
- Prepare reports, presentations, MOMs (Minutes of Meeting), and other business documents.
- Track action items from meetings and follow up with respective teams.
- Manage office supplies and assist with administrative requirements.
Project & Task Management
- Assist the CEO in tracking ongoing business projects and deliverables.
- Coordinate with cross-functional teams to ensure timely completion of assigned tasks.
- Maintain project trackers and status updates.
- Support operational and strategic initiatives as required.
Event & Meeting Management
- Schedule board meetings, client meetings, and internal reviews.
- Coordinate event logistics, invitations, and documentation.
- Ensure meeting rooms, presentations, and required materials are prepared in advance.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Exceptional time management and prioritization skills.
- High level of professionalism, integrity, and confidentiality.
- Strong interpersonal and coordination skills.
- Ability to work independently with minimal supervision.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
- Comfortable using productivity and collaboration tools such as Microsoft Teams and Zoom.
Preferred Qualifications
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- 2–5 years of experience as a Personal Assistant, Executive Assistant, Executive Coordinator, or in a similar administrative role.
- Experience supporting senior leadership or CXO-level executives is preferred.
- Prior experience in a technology, fintech, or startup environment will be an added advantage.
Desired Qualities
- Proactive and solution-oriented mindset.
- Strong attention to detail.
- Ability to maintain confidentiality and exercise sound judgment.
- Flexible, adaptable, and able to thrive in a fast-paced environment.
- Excellent follow-up and stakeholder management skills.
Why Join Us?
- Opportunity to work directly with senior leadership.
- Exposure to strategic decision-making and business operations.
- Collaborative and growth-oriented work environment.
- Career development opportunities in a fast-growing fintech and technology company.
Pay: ₹400,000.00 - ₹800,000.00 per year
Ability to commute/relocate:
- JP Nagar, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Education:
Experience:
- Communication skills: 2 years (Required)
- Time management: 2 years (Required)
- Schedule management: 2 years (Required)
Willingness to travel:
Work Location: In person
