Job Description – HR Executive / HR Operations
Job Title: HR Executive – HR Operations
Experience: 4–6 Years
Industry: Software Training / Education Institution
Location: Chennai
Employment Type: Full-Time
Work Mode: Onsite
Job Summary
We are looking for an experienced HR Executive – HR Operations with strong hands-on experience in floor management, floor operations, employee onboarding, HR administration, payroll coordination, attendance management, recruitment, and employee engagement.
The candidate should have a good understanding of IT and non-IT roles and basic knowledge of software development courses and technologies offered by the institution. The role will involve managing day-to-day floor operations, employee coordination, onboarding of junior to senior-level employees, and ensuring smooth HR and operational activities.
Key Responsibilities
- Manage end-to-end recruitment for IT and non-IT positions, including sourcing, job posting, screening, shortlisting, interview scheduling, and candidate coordination.
- Handle onboarding of employees across junior, mid-level, and senior roles, ensuring all documentation and joining formalities are completed.
- Manage day-to-day floor operations and floor management, ensuring smooth functioning of the workplace and effective employee coordination.
- Monitor employee presence, attendance, punctuality, leave, permissions, and overall floor discipline.
- Coordinate with employees, team leads, trainers, and management to resolve day-to-day operational and HR-related concerns.
- Maintain accurate employee records, personnel files, HR databases, attendance records, and HR documentation.
- Coordinate monthly payroll inputs, including attendance, leave, deductions, incentives, and other employee-related inputs.
- Manage employee engagement activities, events, celebrations, team activities, and employee welfare initiatives.
- Coordinate Learning & Development and training activities, including scheduling, employee participation, feedback, and training records.
- Maintain knowledge of the institution's software development courses, including IT technologies, development programs, training modules, and course structures to effectively coordinate with employees, trainers, and candidates.
- Understand and coordinate requirements related to IT and non-IT employee onboarding, role allocation, team coordination, and joining processes.
- Handle pre- and post-interview documentation, offer documentation, joining documents, employee files, and exit formalities.
- Support employee lifecycle management from joining to separation, ensuring proper documentation and communication at every stage.
- Prepare and maintain HR MIS, attendance reports, payroll inputs, recruitment trackers, onboarding reports, and employee databases.
- Ensure proper implementation of HR policies, processes, attendance guidelines, and internal procedures.
- Handle employee queries and coordinate with management for timely resolution.
- Ensure the office floor is organized, well-maintained, and conducive to employee productivity.
- Coordinate with visitors, guests, trainers, candidates, and senior management during meetings and office activities.
- Maintain confidentiality of employee and organizational information.
- Support management with HR operations, floor management, workforce coordination, and administrative activities.
Required Skills
- Hands-on experience in HR Operations and Floor Management.
- Strong experience in Floor Operations and employee coordination.
- Experience in IT and Non-IT Recruitment and Onboarding.
- Experience handling onboarding for junior to senior-level employees.
- Good understanding of Payroll and Attendance Management.
- Experience in Employee Engagement and L&D coordination.
- Basic understanding of software development and IT training courses.
- Strong knowledge of Employee Lifecycle Management.
- Excellent communication and interpersonal skills.
- Strong coordination and problem-solving abilities.
- Good working knowledge of MS Excel and HRMS.
- Ability to independently manage multiple HR and operational responsibilities.
Qualification & Experience
- MBA / PGDM / Bachelor's degree in Human Resources, Business Administration, or a related field.
- 4–6 years of relevant HR experience with hands-on exposure to HR Operations, Floor Management, Recruitment, Onboarding, Payroll Coordination, and Employee Engagement.
- Prior experience in a software training institute, IT training organization, educational institution, or similar environment will be preferred.
- Candidates with strong experience in floor operations and IT/non-IT employee coordination will be highly preferred.
Pay: ₹500,000.00 - ₹600,000.00 per year
Work Location: In person
