JOB TITLE: QS, Billing & Procurement Engineer
JOB DESCRIPTION
Reports To: Project Manager / General Manager
Location: [Project Site / Head Office, as required]
Employment Type: Full-time
Role Purpose
This role combines three closely linked commercial functions on a project — Quantity Surveying, Billing, and Procurement — into a single point of ownership for everything measured, costed, procured, and paid for. The person ensures that what's built matches what's billed, what's requested matches what's actually needed, and what's procured is tracked, documented, and paid for correctly. This role is the commercial backbone of the project, working closely with Site Engineers, the PM, and Accounts.
Key Responsibilities
Quantity Surveying (QS)
- Prepare and maintain the Bill of Quantities (BOQ) for the project, and keep it updated against approved drawings and revisions
- Verify every Material Indent raised by Site Engineers against the BOQ before it proceeds to PM/technical verification — confirm requested quantities are consistent with what's actually costed and approved for that scope
- Carry out on-site measurements for work executed, and reconcile against BOQ and drawings
- Flag any quantity variance between site consumption and BOQ allowances, with clear reasoning, before it becomes a cost overrun
Billing
- Prepare and process Running Account (RA) bills for contractors/subcontractors based on verified measurements and work completed
- Cross-check contractor bills against BOQ rates, work orders, and actual site progress before recommending for payment
- Prepare client-side billing (for turnkey/development projects) in line with the agreed payment schedule and work completion
- Maintain a running bill register — bills received, verified, certified, and paid — with no gaps
- Coordinate with Accounts to ensure timely certification and payment release, and resolve billing discrepancies directly with contractors
Procurement
- Own the Procurement Tracker end-to-end — Vendor Master, Vendor & WO Register, Payment Tracker, Material Delivery Log, Comparative Quotation Log — keeping every entry current and project-tagged
- Raise and process Purchase Orders/Work Orders once indents are approved, ensuring correct vendor, rate, and terms
- Obtain and evaluate comparative quotations (minimum 3 vendors) for every material/scope above the defined threshold, before recommending a vendor
- Track material deliveries against orders, verify GRNs and inspection results, and follow up on delayed or short deliveries
- Maintain the Vendor Master with updated commercial terms, ratings, and compliance documents (GST, PAN, bank details)
Cross-Functional Coordination
- Act as the commercial checkpoint between Site Engineers (who request), the PM (who verifies technically), and the GM (who approves) — specifically responsible for the BOQ/cost-verification step in that chain
- Coordinate with Accounts on payment status, retention, and reconciliation of what's tracked in procurement vs. what's actually paid
- Support the PM and GM with cost-to-complete estimates and budget vs. actual reporting
Reporting & Documentation
- Maintain the Indent Register, Vendor & WO Register, and Payment Tracker as per the Procurement Handbook — updated daily/weekly as defined
- Ensure every WO, GRN, and invoice has correctly filed backup documentation, matching the naming and filing conventions in use
- Provide clear, ready-to-present numbers for stand-ups and MD reviews — no digging through files required
Required Qualifications
- B.E./B.Tech in Civil Engineering, or Diploma in Civil Engineering with strong QS/billing/procurement experience
- 5–10 years of relevant experience, with demonstrated exposure to at least two of the three functions (QS, billing, procurement); training will be provided for the third if needed
- Prior experience in real estate/construction environments, working directly with BOQs, RA bills, and vendor management
Skills Required
- Strong command of BOQ preparation, measurement, and quantity verification
- Working knowledge of contractor billing processes — RA bills, retention, certification
- Solid understanding of procurement processes — vendor comparison, PO/WO issuance, delivery tracking
- High proficiency in MS Excel — comfortable working within structured trackers, formulas, and cross-referenced data
- Strong attention to detail — this role exists specifically to catch discrepancies others might miss
- Clear, disciplined documentation habits — nothing tracked verbally or left unfiled
- Good coordination and communication skills — works closely with Site Engineers, PM, GM, and Accounts daily
Key Performance Indicators (KPIs)
- Accuracy and timeliness of BOQ verification on indents
- Billing accuracy and turnaround time (contractor and client bills)
- Procurement tracker currency — how up to date and error-free the trackers are
- Number of unresolved billing/quantity discrepancies
- Payment/delivery overdue flags resolved promptly
- Vendor comparison compliance (3-quote rule followed consistently)
Pay: ₹40,000.00 - ₹70,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
- Internet reimbursement
- Leave encashment
- Paid sick time
Work Location: In person
